Contracts Administrator

Penumbra•Alameda, CA

5d•$31 - $38•Onsite

About The Position

As part of Penumbra’s legal team, the Contracts Administrator supports a growing company that develops technology intended to further its mission of saving patients’ lives. The role works closely with attorneys, paralegals, and support staff and supports external departments essential to the Company’s operations. The position reads, analyzes, interprets, and drafts a variety of contracts, including sales contracts, non-disclosure agreements, vendor agreements, consignment agreements, and consulting agreements. It uses Agiloft Contract Lifecycle Management, SharePoint, and Microsoft Excel to prepare legal documents, manage contract records and requests, maintain the legal department’s to-do list, create contract exhibits, and facilitate completion of agreements. The role also assists with legal department administration and special projects. The Contracts Administrator must adhere to the Company’s Quality Management System (QMS), applicable domestic and global quality regulations, standards, and procedures, and relevant security, privacy, and compliance requirements. The role also helps ensure other department members follow applicable requirements. The position is based in a general office environment and requires the ability and willingness to work on site. Business travel may range from 0% to 10%. The job may involve potential exposure to blood-borne pathogens and occasional lifting and moving of items weighing up to 10 pounds. The employee must be able to move between buildings and floors, remain stationary and use standard office equipment for extended periods, prepare written and electronic materials, access office supplies and file cabinets, and communicate and exchange accurate information with employees at all levels.

Requirements

Bachelor’s degree in Business Administration or a related field and at least 2 years of experience, or an equivalent combination of education and experience.
Willingness and ability to work on site.
Ability to lift and move items weighing up to 10 pounds.
Ability to move between buildings and floors; remain stationary and use a computer or other standard office equipment for extended periods; read, prepare emails, and produce documents and spreadsheets; access file cabinets or supplies; and communicate and exchange accurate information with employees at all levels.

Nice To Haves

Excellent communication and client management skills.
Ability to process a high volume of work and meet deadlines in a fast-paced environment.
Experience working with contract templates and ability to review and revise basic contract provisions.
Strong organizational skills, careful attention to detail, and creative problem-solving skills.
Outstanding interpersonal skills and a can-do attitude.
Proactive, strategic, and thoughtful problem-solving ability.
High proficiency with Microsoft Excel, Word, PowerPoint, and Outlook.
Experience working in-house at a medical device or pharmaceutical company, or another company in a highly regulated industry.

Responsibilities

Read, analyze, interpret, and draft a variety of contracts, including sales, non-disclosure, vendor, consignment, and consulting agreements.
Use Agiloft Contract Lifecycle Management and SharePoint to draft and prepare legal documents.
Maintain the legal department’s to-do list using Microsoft Excel and Agiloft.
Coordinate with internal business departments and provide guidance based on the needs of interested parties and other matters.
Maintain Agiloft and SharePoint, including managing drafts, uploading executed contracts and pertinent contract data, generating reports, and responding to contract-related information requests and inquiries.
Use Microsoft Excel to develop exhibits for sales contracts and consignment agreements.
Draft transmittal letters and facilitate completion of agreements.
Assist with administrative tasks for the legal department.
Perform special projects and other work-related duties as assigned.
Use analytical skills to develop creative solutions to problems.
Adhere to the Company’s QMS and applicable domestic and global quality regulations, standards, and procedures.
Understand and follow relevant security, privacy, and compliance requirements.
Ensure other department members follow the QMS and applicable regulations, standards, and procedures.