Contracts Administrator

Alliant Insurance Services•San Diego, CA

12h

About The Position

Responsible for providing administrative support to the Legal Department. Accountable for administering a broad range of legal operations, including contracts administration, equity administration, and corporate governance, filings, and licensing. Responsible for assisting with the review and drafting of various employment- and equity-related agreements.

Requirements

Bachelor’s degree in general business, insurance, legal or financial disciplines or equivalent combination of education and experience
Four (4) or more years of related work experience
Strong working knowledge of office technology (including proficiency in Microsoft Office products)
Exceptional organizational skills with great attention to detail
Advanced analytical skills with ability to exercise independent judgment to identify issues and problem solve with minimal supervision
Strong self-motivator and take initiative in identifying opportunities and making recommendations for process improvement
Excellent verbal and written communication skills
Great interpersonal and leadership skills with ability to interface with executives, both internal and external
Exceptional time management and prioritization skills with ability to multi-task on multiple high priority projects and maintain sensitive information with extreme care

Nice To Haves

Paralegal training preferred
Experience in contract management system is a plus

Responsibilities

Administer complex employment and equity-related agreement processes and procedures to ensure appropriate steps for preparation, review, and processing are handled accurately and timely.
Assist other department staff with reviewing, populating, and/or developing employee-tailored agreements that include the appropriate compensation and other employee-specific contract terms.
Participate on equity team and contribute to significant equity transactions, including significant company equity events and projects.
Respond to inquiries regarding employment- and equity-related agreements and transactions.
Assist with creating and administering processes and workflows to improve efficiency of legal and contracts operations.
Administer and maintain corporate licensing (e.g. Secretary of State filings and business licenses) to comply with filing requirements.
Assist with contract administration process using company's intranet and contract management system to ensure all contract data is accurately entered and saved.
Periodically monitor the contracts team’s inbox to manage contract requests and respond to business inquiries.
Periodically monitor the equity team’s inbox to manage equity inquiries and equity agreement distributions.
Support periodic audits of contracts and corporate data to ensure accurate recordkeeping.
Assist with equity administration, including preparing equity offerings and implementing equity management system.
Maintain and administer the company’s contract templates, and assist with form completion.
Interact with both external and internal stakeholders to support legal and contracts projects.
Facilitate execution of approved and finalized contracts, including timely distribution to all appropriate business team stakeholders.
Other duties as assigned.