Contracts Administrator

IPS Custom Automation•Arlington, TX

17h

About The Position

IPS Custom Automation is a leading provider of advanced manufacturing solutions for the defense and energetics industries, specializing in the design, engineering, and integration of turnkey production lines for energetics materials and munitions. The company serves government agencies, military contractors, and defense OEMs worldwide. They are seeking a Contracts Administrator responsible for managing the full lifecycle of contracts and subcontracts in support of U.S. Department of Defense (DoD) programs. This role ensures compliance with federal regulations, company policies, and customer requirements while supporting proposal development, negotiations, and contract execution.

Requirements

5+ years of experience in contracts or subcontracts administration, preferably in the defense or aerospace sector.
Experience with DoD programs, classified contracts, or major defense primes.
Experience negotiating and administering FAR/DFARS contracts, and government contracting practices.
Strong negotiation, communication, and analytical skills.
Excellent communication skills, both written and verbal.
Experience with fixed-price, cost-reimbursable, and T&M contract types.
Ability to develop internal and external relationships; must possess excellent interpersonal and organizational skills.
Must be detail oriented and able to work in a virtual team environment.
Ability to work in a fast-paced work environment.
Authorized to work in the US.
Bachelor’s degree or higher in Business, Finance, Law, Logistics, or related field.
Ability to obtain and maintain a security clearance.

Responsibilities

Manage the full lifecycle of contracts and subcontracts in support of U.S. Department of Defense (DoD) programs.
Ensure compliance with federal regulations, company policies, and customer requirements.
Support proposal development, negotiations, and contract execution.
Comprehend financial and business concepts.
Handle multiple assignments while achieving program commitments.
Experience with proposal preparation; coordinating and participating in management reviews; proposal submission; fact finding; contract negotiations, award and execution.
Manage the formation, negotiation, execution, and closure of prime contracts and sub-to-prime contracts for defense programs.
Review and interpret terms and conditions, ensuring compliance with FAR, DFARS, ITAR, EAR, and company policies.
Draft, modify, and administer NDAs, teaming agreements, contract modifications, and other contractual documents.
Advise leadership and program management of contractual rights, obligations, and risks.
Serve as the primary point of contact for contractual communication with customers and government agencies.
Experience with subcontract bid cost and price analysis per FAR/DFARS guidelines.
Support proposal development teams by preparing cost/price volumes, contract risk assessments, and compliance matrices.
Review RFP/RFQ requirements, identify risks, and provide guidance to capture and program managers.
Support compliance with federal regulations, export controls (ITAR/EAR), cybersecurity requirements (e.g., NIST SP 800-171, CMMC), and flow-down clauses.
Identify contractual risks and recommend mitigation strategies.
Prepare for and support internal/external audits (DCMA, DCAA, customer audits).
Coordinate with finance, supply chain, program management, and legal teams on contract performance, change management, invoicing, funding, and billing.
Track contract value, funding levels, deliverables, and period of performance.