Contracts Administrator

Trust Automation • San Luis Obispo, CA

6d • $115,000 - $125,000 • Onsite

About The Position

Trust Automation is a government contractor with over 35 years of experience in custom motors, linear drives, digital drives, and systems. The Contracts Administrator supports the Contracts Manager and Contracts Director in the day-to-day administration of a portfolio of defense and commercial contracts. This role is crucial for maintaining contract files, tracking milestones and deliverables, ensuring compliance documentation is complete and audit-ready, and coordinating across internal departments to keep contract execution on track. The ideal candidate will be detail-oriented, organized, and eager to develop broad knowledge across government and commercial contracting, including familiarity with FAR and DFARS regulations, various contract types, and subcontract administration. This position reports to the Director of Contracts.

Requirements

• U.S. Citizenship
• Ability to obtain and maintain a DoD government security clearance
• Bachelor's degree in Business Administration, Contracts Management, or related field
• 2-5 years of experience in contracts administration, government contracting, or related administrative role
• Willingness to learn and develop broad contracting knowledge across multiple functional areas
• Basic understanding of government contracting principles
• Familiarity with FAR/DFARS regulations
• Basic understanding of contract types and terminology
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Generalist mindset: Ability to support diverse tasks across the department
• Excellent organizational skills with strong attention to detail
• Ability to manage multiple priorities and deadlines simultaneously
• Strong written and verbal communication skills
• Team player with collaborative attitude and willingness to help where needed
• Adaptable and comfortable with onsite work environment
• Proactive in identifying ways to support the team
• Hearing and speaking to exchange information in person, on the telephone or virtually.
• Dexterity of hands, fingers, and wrist to operate a computer keyboard, calculator or assemble/manufacture intricate items.
• Seeing to read a variety of materials.
• Sitting or standing for extended period of time
• Physical agility to lift 20 pounds to shoulder height.
• Physical agility to lift, carry, push, or pull objects.

Nice To Haves

• Familiarity with FAR and DFARS regulations
• Familiarity with a variety of contract types
• Familiarity with subcontract administration
• Potential GSA schedules, blanket purchase agreements

Responsibilities

• Provide administrative support to all members of the Contracts Department including Director, and Contracts Manager
• Assist with contract administration tasks across both prime government contracts, subcontracts, and commercial contracts including task orders and potential GSA schedules, blanket purchase agreements
• Help maintain comprehensive contract files (electronic) ensuring all documentation is complete, organized, and audit-ready
• Coordinate meetings, prepare agendas, and document action items for contracts team
• Assist with department workflow management and process improvement initiatives
• Assist in maintaining contract files including original agreements, modifications, correspondence, invoices, deliverables, and compliance documentation
• Help track and monitor contract performance metrics including period of performance, funding status, deliverables, and key dates
• Support preparation of contract modifications, amendments, and administrative documents
• Assist with reviewing and processing invoices for accuracy and completeness
• Help organize and prepare documentation for audits and reviews
• Assist in maintaining tracking systems for contract milestones, deliverables, subcontractor performance, and key dates
• Help monitor contract and subcontract schedules, providing reminders to managers of upcoming deadlines
• Support preparation of status reports and presentations for internal stakeholders
• Assist with data entry and maintenance of contracts management systems
• Help track action items and follow-up activities across the department
• Assist in ensuring proper flow-down of terms and conditions to subcontractors
• Help verify subcontractor compliance documentation (insurance certificates, representations, certifications)
• Support audit preparation by organizing files and gathering requested documentation
• Assist with maintaining compliance checklists and verification records
• Help ensure all required contract administration activities are completed on schedule
• Coordinate with Purchasing Department on PO-related documentation and tracking
• Assist with communications between Contracts Department and Finance, Program Management, and other internal teams
• Help facilitate information flow between contracts team and external consultants or legal counsel
• Support proposal development efforts with administrative assistance and document preparation

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level