Contracts Administrator
Aston Carter•City of Glen Cove, NY
•$40 - $42•Onsite
About The Position
We are seeking a highly organized and detail-oriented Contracts Administrator to support the management of contracts, legal documentation, and administrative processes across the organization. The role coordinates multiple priorities and serves as a liaison between internal stakeholders, customers, vendors, and legal counsel. This is a fully onsite position in a professional office environment in Glen Cove, New York, with standard hours Monday through Friday, 8:30 AM to 5:30 PM. Limited scheduling flexibility may be available based on business needs.
Requirements
- Bachelor's degree or equivalent combination of education and relevant experience.
- Previous experience in contract administration, legal support, procurement administration, or a related business function.
- Experience reviewing, tracking, and managing contracts and supporting documentation.
- Familiarity with contract amendments, redlines, and document control processes.
- Strong proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
- Excellent organizational, time management, and communication skills.
- High attention to detail and ability to manage multiple priorities and deadlines.
- Strong problem-solving skills and ability to work independently while collaborating with cross-functional teams.
- Understanding of confidentiality requirements and professional business communications.
Nice To Haves
- Experience in corporate contract administration or legal operations.
- Construction, manufacturing, engineering, or project-based industry experience.
- Experience using contract lifecycle management (CLM) systems or document management platforms.
- Background supporting legal, procurement, or compliance functions.
- Familiarity with purchase orders, vendor agreements, and subcontract administration.
Responsibilities
- Manage and maintain customer contracts, subcontracts, purchase orders, non-disclosure agreements, and other contractual documents.
- Review, edit, proofread, and track contract agreements, amendments, renewals, and redlined versions.
- Monitor contract expiration dates, renewal timelines, and key deliverables to support compliance and timely action.
- Maintain accurate contract records, filing systems, and document repositories.
- Coordinate contract-related correspondence and serve as a point of contact for internal and external stakeholders.
- Support the contract lifecycle from initiation through execution and document retention.
- Prepare and distribute contractual documents, reports, and related administrative materials.
- Schedule meetings, manage calendars, prepare meeting notes, and assist with contract-related projects.
- Conduct basic research and gather supporting documentation as needed.
- Provide administrative support to leadership, including travel coordination and special projects.
- Maintain strict confidentiality and ensure professional, timely communication.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Critical illness, accident, and hospital coverage
- 401(k) retirement plan, with pre-tax and Roth post-tax contributions available
- Voluntary life and AD&D insurance for the employee and dependents
- Short- and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time off/leave, including PTO, vacation, or sick leave, subject to eligibility and applicable terms
