Contracts Administrator (Hybrid)

JLL•Charlotte, NC

1d•Hybrid

About The Position

This role is primarily responsible for ensuring that procurement, risk and contract compliance requirements are met and maintained with a focus on the document management of supplier contract relationships. The role involves supporting the client and Jones Lang LaSalle teams by answering questions related to the contracts process and providing data entry/management support via the Sourcing & Procurement technology platform. It also includes ensuring data integrity of the contract database and other data management tools, administering supplier on-boarding processes, and maintaining contract and supplier files to ensure compliance with Jones Lang LaSalle and client requirements. The position also coordinates contract negotiations with suppliers and operations teams, manages transitions plans for service providers, and ensures compliance with sourcing and contracting policies and procedures. A key aspect of the role is establishing relationships with Corporate Legal and Risk Management to ensure contractual terms comply with standards and that contract changes are formally reviewed and approved. The role also involves tracking correspondence and authorizations, maintaining detailed files, and serving as the first point of contact for risk management/administration questions related to Certificates of Insurance (COI), ISNetworld, and Avetta, including processing COI exceptions.

Requirements

Bachelor’s Degree in Business, Purchasing and/or Supply Chain Management or equivalent experience supporting real estate, facilities services or Supply Chain Management
Strong oral and written communication and inter-personal skills.
Organization skills with strong analytical ability.
Excellent PC skills, proficient in all MS applications.
Candidates must be authorized to work in the United States without sponsorship.

Responsibilities

Ensure procurement, risk, and contract compliance requirements are met and maintained.
Manage document management of supplier contract relationships.
Support client and Jones Lang LaSalle teams by answering questions related to the contracts process.
Provide data entry and management support via Sourcing & Procurement technology platform.
Ensure data integrity of contract database and other data management tools.
Ensure required due diligence is completed for supplier on-boarding, including Corrigo administration.
Administer and maintain contract and supplier files to ensure compliance with Jones Lang LaSalle and client requirements.
Manage administration of supplier files, certificates of insurance, amendments, letters, and other contractual documents.
Prioritize, communicate, and coordinate contract negotiation with suppliers and operations teams.
Manage incoming/outgoing transitions plans for service providers, communicating any contract changes.
Ensure compliance to sourcing and contracting policies and procedures.
Establish relationships with Corporate Legal and Risk Management to ensure contractual terms and conditions comply with standards.
Ensure contract changes are formally reviewed and approved by legal/risk management.
Track all correspondence and authorizations by maintaining detailed and accurate files.
Support communication and resolution of compliance components related to Certificates of Insurance and associated supporting programs.
Serve as the first level of contact for COI/ISNetworld/Avetta risk management/administration questions.
Process COI exceptions in alignment with JLL Corporate and account-specific requirements.
Manage and monitor COI data in various platforms.