Contracts Administrator

Trans Mountain • Calgary, AB

2d • Onsite

About The Position

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state. Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets. As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system. With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups. Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety, Integrity, Respect, and Excellence, we invite you to explore this opportunity with us! Trans Mountain is seeking a collaborative, motivated, and values driven individual to join our dynamic team as a Contracts Administrator. In this position, you will play a key role in supporting the planning, implementing, and administration of contract awards. This includes assisting in developing the contract plan, contract formation, contract negotiation, managing the contract management life cycle, mitigating risks to award contracts, claim management, and contract closeout. The Contracts Administrator will support the development of project supply chain strategies and works collaboratively with project teams to obtain approval and implement resulting strategies and plans.

Requirements

• Post-secondary education in Supply Chain Management or related discipline.
• At least 3 years of progressive experience.
• Experience in working with external stakeholders and conflict resolution.
• General Oil and Gas product knowledge with Pipelines and Terminals.
• Familiar with industry standards.
• A track record of delivering high‑quality work, managing competing priorities, and supporting key business processes or operational functions.
• Demonstrated ability to work effectively with colleagues and stakeholders from a variety of backgrounds and levels across the organization.
• Effective communication skills, including the ability to convey information clearly, respectfully, and professionally.
• Proven organizational skills with the ability to manage priorities, meet deadlines, and maintain attention to detail in a fast‑paced environment.
• Commitment to inclusive practices and a willingness to contribute positively to a collaborative and supportive workplace culture.

Nice To Haves

• Designations such as Supply Chain Management Professional (SCMP), which replace the Certified Professional Purchaser (C.P.P.) designations are preferred.

Responsibilities

• Collaborate with other departments to develop contracting strategies and the format and scope of contracts, while anticipating and assessing supply chain risks and project impacts to support the development of solutions.
• Coordinate debriefing sessions with unsuccessful respondents to maintain ongoing relationships.
• For direct awards you will contribute to the development of the RFP/RFQ proponent evaluation criteria, evaluation weightings, and performance indicators to ensure that the most suitable contractor is selected.
• Assist the SCM Contracts team in the preparation and/or editing of contract documents; and ensure that the engineering, commercial, legal, and other requirements are properly and accurately described in the contract documents.
• Draft RFP/RFQ packages using standard templates and tailoring as required to execute the approved strategies and contracting plans; facilitating evaluation teams and negotiations with suppliers and contractors, as required.
• Responsible for assigned contract management functions, including ensuring that project or business personnel are adhering to company policies and procedures.
• Prepare and disseminate information regarding contract status, compliance, modifications, etc.
• Coordinate the flow of information between the business unit and legal, ensuring that all legal and contractual matters raised are addressed efficiently and promptly.
• Assist the SCM Contracts team while participating in Contract Audits, as required.

Benefits

• Valuable experience providing opportunity for professional development and career advancement
• An opportunity to engage with and learn from some of the most talented and experienced people in the business
• Competitive compensation
• Comprehensive benefits programs including flexible benefits, pension and savings plans
• A place to share a sense of purpose and build relationships
• Meaningful work that makes a difference
• An opportunity within the Canadian energy industry

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree