Contracts Administrator

Aston Carter•Lunenburg, MA

2d•Onsite

About The Position

The Contract Administrator supports the Contracts Manager by coordinating and administering construction contracts, bids, and related financial and project documentation. This role plays a critical part in ensuring accuracy, compliance, and efficiency throughout the construction project lifecycle, from bid submission through project closeout.

Requirements

Strong attention to detail with the ability to manage multiple priorities
Basic accounting and financial knowledge
Proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint)
Comfortable working with construction and financial software systems (e.g., ViewPoint, B2W, EBO, OnBase)
Excellent communication, interpersonal, and organizational skills
Ability to work independently in a fast-paced, high-pressure, team-oriented environment
Professional demeanor and ability to interact effectively with subcontractors, state officials, and internal teams

Responsibilities

Manage and coordinate the bidding process, including researching bid opportunities, compiling bid packages, reviewing submissions for accuracy, coordinating deliveries, communicating bid results, and maintaining bid records.
Draft, review, and administer contracts, subcontracts, purchase orders, and change orders while ensuring compliance with contractual terms and requirements.
Maintain organized and compliant construction records throughout all project phases, from pre-construction to closeout.
Review daily production reports, material batch reports, and job progress documentation for accuracy.
Process and review project invoicing, subcontractor quantities, payments, and project financial reports, including profit and loss statements.
Create and maintain spreadsheets, logs, and tracking tools related to job costs, crew production, and project documentation.
Assist with weekly and monthly financial reporting and project setup, including exporting/importing data between systems such as B2W and Viewpoint.
Request and track insurance certificates, bid bonds, and performance and payment bonds.
Support Project Managers, Superintendents, Estimators, MassDOT Resident Engineers, and other project stakeholders as needed.
Perform additional contract and project-related administrative duties as assigned.