Contracts Administrator

Persistent Systems•,

7d•$72,000 - $91,000

About The Position

Persistent Systems LLC seeks a Contracts Administrator to independently administer an assigned portfolio of government and commercial contracts. Reporting to the Director of Contract Management, the role covers contract review, negotiation, acceptance, modifications, performance administration, and closeout within delegated authority. The administrator assesses contractual risk and compliance, recommends solutions, and escalates matters requiring management or specialist approval. The position works with Contract Vertical Leads, the Order Sales team, Legal, Finance, Quality, Export Compliance, Production, Shipping, and Buyers to support accurate order processing, timely contract execution, and continuous process improvement. Compensation ranges from $72,000 to $91,000 per year based on individual qualifications, with eligibility for a yearly discretionary bonus.

Requirements

Bachelor’s degree in business administration, Finance, Legal Studies, or a related field, or equivalent work experience.
At least 5 years of experience in contract administration or a similar role involving regular engagement with contract terms, compliance, or customer agreements in a government or commercial setting.
Demonstrated experience independently administering complex government or commercial contracts, developing and negotiating contract redlines, evaluating contractual risk, and resolving issues across internal functions within established approval processes.
Working knowledge of FAR, DFARS, and U.S. Government contracting requirements, including evaluating clauses and flowdowns and coordinating compliance obligations.
Experience reviewing contract awards, customer purchase orders, and contractual documentation for accuracy, completeness, and compliance.
Experience using ERP systems such as INFOR, E2E, or similar business systems, and Microsoft Office applications, including advanced Microsoft Excel.
Strong analytical and problem-solving skills, including the ability to assess contractual requirements and identify discrepancies.
Exceptional attention to detail and ability to manage multiple contract reviews and competing priorities in a fast-paced environment.
Excellent written and verbal communication skills and ability to collaborate effectively with internal teams and external customers.
Strong organizational, time-management, and prioritization skills.

Nice To Haves

Prior experience in government contracting or the defense industry.

Responsibilities

Administer an assigned portfolio of government and commercial contracts from award review and acceptance through modifications, performance administration, and closeout.
Maintain contractual records, coordinate cross-functional inputs, resolve routine contractual issues within delegated authority, and escalate exceptions to the Director of Contract Management.
Review contract awards and customer purchase orders for compliance with contractual obligations, company policies, and Federal, State, and Local regulatory requirements before acceptance and execution.
Interpret FAR and DFARS requirements, evaluate clauses and customer flowdowns, identify compliance obligations, and coordinate implementation with responsible internal functions.
Validate contract and customer order data and supporting documentation to ensure accurate processing and data integrity, and support improvements to data and documentation controls.
Maintain the order review and acceptance workflow with the Order Sales team, coordinating compliance reviews, discrepancy resolution, order release, execution, handoffs, and communications.
Review contract and purchase order terms and lead negotiations of assigned agreements and modifications within delegated authority.
Develop negotiation positions and redlines, coordinate legal and business approvals, document outcomes, and obtain approval for commitments outside established authority.
Assess risks involving payment, acceptance, warranties, indemnification, limitation of liability, intellectual property and data rights, termination, and regulatory obligations; recommend mitigations and coordinate exceptions.
Monitor orders on hold in coordination with the Order Sales team.
Provide weekly management reporting on review cycle times, aging holds, unresolved contractual risks, and pending decisions; identify recurring delays and recommend corrective actions.
Perform compliance reviews, data validation, and documentation verification, supporting accurate order processing, data integrity, and continuous process improvement.
Support timely contract execution and order fulfillment by reviewing shipment readiness and resolving contractual or documentation issues with the Order Sales team; provide backup contract administration coverage.
Partner with the Order Sales team to develop and support Sales Associate training on ERP processes and order submission procedures.
Maintain current knowledge of contractual requirements, procurement regulations, export compliance requirements, and company policies.