Contracts Administrator II

Baker Construction•Monroe, OH

About The Position

The Contracts Administrator II provides accurate and timely support to the Contracts Department by reviewing and finalizing purchasing contracts and creating and finalizing purchasing agreements requested by internal customers. The role supports internal and external customers, coordinates with Risk, Contracts Management, and Operations, and ensures contract documents comply with company policies, standards, and procedures. It also provides administrative oversight to the department and serves as backup for other Contracts Department staff.

Requirements

Associate degree and five years of related experience, or an equivalent combination of education and experience.
Excellent understanding and experience of Field Operations, procedures, and scope of work.
Proficiency with Microsoft programs such as Excel, Access, and Word, Baker's Document Management Systems, and Bluebeam/Adobe.
Strong customer service skills.
Ability to read, organize, and interpret contracts, warranties, guidelines, instructions, and procedure manuals.
Strong oral and written communication skills.
Ability to perform arithmetic with whole numbers, common fractions, and decimals, and calculate rates, ratios, and percentages.
Ability to apply common-sense understanding to carry out written, oral, diagrammed, or scheduled instructions.

Responsibilities

Create and distribute original Purchasing Agreements to internal and external customers.
Respond to internal and external customer requests for additional information or copies of contracts.
Coordinate with the Risk Department, Contracts Manager, and Operations regarding subcontractor indemnity and insurance requirements on previously fully executed agreements before distribution to external customers.
Provide administrative oversight to the Department.
Serve as backup to others in the Contracts Department.
Ensure documents comply with company policies, standards, and procedures.
Manage and issue all Master Agreements and maintain the Master Agreement List and files.
Prepare and process redline corrections on Agreements.
Support Project Managers and Operations to ensure project documents and scope are properly executed.
Communicate with Baker Operations when reviewing Scope of Work to minimize project risk.
Prepare contract correspondence.