Contracts Administrator

“Mindlance•West Conshohocken, PA

13h

About The Position

The Contracts Administrator supports the preparation, review, execution, and administration of US and international commercial and operational agreements. The role partners with Legal, Procurement, Finance, Commercial, Clinical Operations, Compliance, and other internal stakeholders to facilitate efficient contract processing, maintain contract records, support compliance with company policies and procedures, and promote timely execution and effective contract lifecycle management. The position also supports contract documentation, templates, procedures, reporting, audits, inspections, and compliance activities. It requires professionalism and discretion when handling confidential and sensitive information.

Requirements

Bachelor’s degree required.
Minimum of 3–5 years of experience in contract administration, procurement operations, legal operations, or a related function.
Basic understanding of commercial contracting principles and contract terminology.
Strong organizational and time-management skills, including the ability to manage multiple priorities.
Excellent attention to detail and accuracy.
Strong written and verbal communication skills.
Ability to collaborate across functions and interact effectively with internal stakeholders.
Proficiency in Microsoft Office Suite and related business systems.
Strong problem-solving skills and sound judgment.
Ability to maintain confidentiality and professionalism when handling sensitive information.
Demonstrated collaboration and teamwork, organizational and administrative excellence, accountability and reliability, adaptability and flexibility, and customer-service orientation.

Nice To Haves

Paralegal certification.
Experience in the biotechnology, pharmaceutical, healthcare, or life sciences industry.
Experience supporting regulated environments.
Familiarity with contract lifecycle management systems and document management platforms.

Responsibilities

Prepare, review, process, and administer confidentiality agreements, consulting agreements, vendor and service agreements, statements of work, master service agreements, and amendments.
Coordinate contract routing, review, and approval workflows with internal stakeholders.
Support contract execution and ensure required documentation is complete and properly maintained.
Maintain contract records, templates, amendments, renewals, and related documentation in the contract lifecycle management system.
Monitor contract status, key dates, expiration timelines, and deliverables.
Assist internal stakeholders with contract-related questions, documentation requests, and process guidance.
Ensure contracts comply with company policies, procedures, and approval requirements.
Escalate contractual issues or non-standard terms to Legal or management as appropriate.
Assist with maintaining standard templates, clause libraries, and contract administration procedures.
Support audits, inspections, and compliance-related activities involving contract documentation.
Prepare reports and maintain accurate contract metrics and tracking information.
Maintain confidentiality and handle sensitive information professionally and discreetly.