Contracts Administrator

Astronics Corporation•Irvine, CA

3d•$70,000 - $72,000•Onsite

About The Position

Astronics Test Systems is seeking a motivated, detail-oriented entry-level Contracts Administrator to join its Contracts team. The role provides an opportunity to develop a foundation in government and commercial contract administration while working with senior contracts professionals and cross-functional teams, including Sales, Finance, and Program Management. The position assists with preparing, reviewing, and administering contracts and related documentation in compliance with the Federal Acquisition Regulation (FAR) and other applicable requirements. The Contracts Administrator supports solicitations and proposals, quote and sales-order processes, contract documentation and records, and the tracking of deliverables, deadlines, funding, and performance milestones. The position also works with internal teams and, under senior staff guidance, communicates with government agencies and prime contractors. The role is performed predominantly or exclusively onsite in an office or other approved worksite, such as a personal office or a moderately noisy shared work area. Work may include frequent interruptions, working alone, extended computer use, and long hours during peak periods. Employees may be intermittently exposed to outdoor weather, fumes, temperature fluctuations, dust, chemicals, odors, and low-to-moderate noise. Safety glasses and hearing protection may sometimes be required. The stated California compensation estimate is $70,000–$72,000 per year; actual offers depend on the candidate’s qualifications and internal equity. Employment offers are contingent on passing a drug test and background check, and on authorization to access any items subject to U.S. export-control laws, where applicable.

Requirements

Bachelor’s degree in Business, Legal Studies, Public Administration, or a related field is required.
Strong attention to detail and organizational skills.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
Ability to learn quickly and take initiative in a fast-paced environment.

Nice To Haves

Internship or academic experience related to contract administration, procurement, government affairs, or legal support; preferred but not required.
Basic understanding of government contracting principles and the Federal Acquisition Regulation (FAR).
Exposure to contract review processes, including non-disclosure agreements (NDAs) and basic redlining of contract terms.
Exposure to Deltek, Unanet, SAP, or other contract management tools.
Coursework or certification in contract management or government procurement.
Familiarity with contract types such as FFP, CPFF, or T&M.

Responsibilities

Assist in reviewing solicitations and requests for proposals (RFPs) to support the proposal process.
Ensure adherence to internal policies for Quotes and Proposals regarding ATS Delegation of Authority.
Create Quotes using approved pricing documentation and ATS policies and procedures.
Accurately create and submit sales orders in ATS ERP systems at either site location using approved processes.
Review sales-order requirements and provide guidance to ATS Planning and Shipping teams.
Maintain detailed documentation on the ATS Contracts Department SharePoint site in accordance with department policies and procedures.
Help prepare and organize contract documentation, including proposals, certifications, and supporting materials.
Prepare and submit customer and supplier certifications and representations.
Maintain contract records, databases, and filing systems for compliance and audit readiness.
Support tracking contract deliverables, deadlines, and funding status.
Assist with contract modifications, extensions, and closeout documentation.
Work with program, finance, procurement, and other internal teams to support contract execution and compliance.
Monitor contract performance milestones and assist with reports to internal stakeholders.
Communicate professionally with government agencies and/or prime contractors under the guidance of senior staff.

Benefits

Health insurance
Dental insurance
Vision insurance
Disability insurance
Life insurance
Flexible spending account (FSA)
Health savings account (HSA)
Voluntary life and AD&D coverage
Voluntary critical illness coverage
Accident prevention coverage
Hospital indemnity coverage
401(k)
Employee Stock Purchase Plan
Employee Assistance Program
Wellness Program
Generous Paid Time Off
Paid Holidays
Paid Parental Leave
Tuition Reimbursement Program
On-the-job training and mentorship from experienced contracts professionals
Career development support and access to industry certifications (e.g., CFCM, CPCM, DAWIA)