Contracts Administrator

Orion Innovation•Port Lavaca, TX

About The Position

The Contracts Administrator provides contracting and project support to Orion Marine Construction, including bid package development, project cost support, materials and services submittals, plan and specification reviews, work-activity scheduling, and support for project completion and closeout documentation. The role works closely with operations leadership, area and project managers, project engineers, Business Development, Human Resources, the Office Manager, and other personnel in the Port Lavaca office. The position supports the company’s values of Safety, Quality, Delivery, Teamwork, and Integrity. It contributes to the administration and accounting completion of marine construction and dredging projects, maintains project files and status reports, and assists with bids, project estimates, schedules, invoicing, change orders, and other administrative project setup. It also supports compliance, safety, and environmental initiatives and must maintain the confidentiality of company information. The role requires at least two years of office administration experience or equivalent office administration training and experience. The incumbent must be organized, self-directed, flexible when priorities change, able to prioritize work, and able to work with minimal supervision. The position may require responding to site emergencies and wearing appropriate personal protective equipment when visiting or working at a jobsite.

Requirements

At least two years of experience performing office administration functions, or equivalent office administration training and experience.
Computer proficiency and working knowledge of Microsoft Word, Excel, Access, PowerPoint, scheduling, Spitfire, and Heavy Bid.
Ability to word-process at least 60 words per minute.
Good interpersonal skills and ability to relate effectively to employees at all organizational levels.
Well organized and self-starting, with ability to work with minimal supervision.
Flexibility and ability to adjust to sudden changes in work priorities and prioritize work accordingly.
Ability to perform essential job functions with or without reasonable workplace accommodation.
Ability to remain calm during emergencies, respond appropriately, and evacuate the work area in a timely manner.
Ability to wear and properly use personal protective equipment when required.

Responsibilities

Work with the SVP, Operations Manager, and Project Management Team to provide contract and project support, including reports, scheduling, submittals, invoicing, change orders, and administrative project setup.
Support the Project Management Team in the administration and accounting completion of marine construction and dredging projects.
Maintain confidentiality regarding sensitive business matters and company information.
Participate in Project Manager meetings and update information for current status reports.
Update the weekly report of potential upcoming projects the company may be awarded.
Perform and administer special projects assigned by the Director of Business Operations with other departments.
Maintain permanent files for ongoing and completed Dredge Operations projects.
Support development of bid proposals and formal reporting for upcoming marine construction and dredging service projects.
Support estimates of project costs, including materials, services, labor, and other associated costs.
Review project plans and specifications.
Support preparation of schedules for project work activities according to planned timelines, plans, and specifications.
Compile and provide federal tax forms and reporting related to off-road diesel fuel.
Oversee the Small Business Subcontracting Plan for Orion Marine Construction, Inc. Dredge Operations and assist the Administrative Assistant with reporting.
Participate in safety and environmental initiatives to support regulatory compliance and improve company programs.
Take responsibility for personal safety and the safety of coworkers and others; stop work when unsafe conditions are anticipated or observed.
Comply with applicable laws, regulations, and company policies and procedures, and promptly report violations.
Perform other administrative and technical duties as assigned or requested by immediate supervision.
Respond appropriately during site emergencies as directed by the Safety Director or other management personnel, use required personal protective equipment, and evacuate the work area promptly when necessary.