Contracts Administrator

JLL • Charlotte, CO

6d • Onsite

About The Position

The Contracts Administrator ensures procurement, risk, and contract-compliance requirements are met and maintained, with a focus on document management for supplier contract relationships. The role supports JLL and client teams with contract-process questions and data entry and management through Sourcing & Procurement technology platforms. It maintains the integrity of contract databases and other data-management tools, completes supplier onboarding due diligence, administers Corrigo, and maintains supplier and contract files and related documents.

The position coordinates communication, prioritization, transitions, and contract negotiations with suppliers and operations teams. It ensures compliance with sourcing and contracting policies, works with Corporate Legal and Risk Management on contractual terms and changes, tracks correspondence and authorizations, and supports resolution of insurance-certificate compliance matters. It also serves as the first point of contact for COI, ISNetworld, and Avetta risk-management and administration questions, processes COI exceptions, and monitors COI data across platforms.

The position is based on-site at the JLL office at 650 S Tryon St, Suite 600, Charlotte, NC 28202, with four days on-site. Candidates in surrounding states may be considered if willing to commute or relocate at their own expense. Visa sponsorship is not provided; candidates must be authorized to work in the United States without sponsorship.

Requirements

• Bachelor’s degree in Business, Purchasing, and/or Supply Chain Management, or equivalent experience supporting real estate, facilities services, or Supply Chain Management.
• Strong oral and written communication and interpersonal skills.
• Organizational skills and strong analytical ability.
• Excellent PC skills and proficiency in all MS applications.
• Must be authorized to work in the United States without visa sponsorship.

Responsibilities

• Answer client and JLL team questions about the contracts process and provide data entry and management support using the Sourcing & Procurement technology platform.
• Maintain the integrity of the contract database and other data-management tools.
• Ensure supplier onboarding due diligence is completed, including Corrigo administration.
• Administer and maintain contract and supplier files, including certificates of insurance, amendments, letters, and other contractual documents, in compliance with JLL and client requirements.
• Prioritize and coordinate communications and contract negotiations with suppliers and operations teams.
• Manage incoming and outgoing service-provider transition plans and communicate contract changes.
• Ensure compliance with sourcing and contracting policies and procedures.
• Coordinate with Corporate Legal and Risk Management to ensure contractual terms and changes are reviewed and approved as required.
• Track correspondence and authorizations and maintain detailed, accurate files.
• Support communication and resolution of compliance matters related to Certificates of Insurance and associated programs.
• Serve as the first point of contact for COI, ISNetworld, and Avetta risk-management and administration questions.
• Process COI exceptions in accordance with JLL corporate and account-specific requirements, and manage and monitor COI data across platforms.

Benefits

• 401(k) plan with matching company contributions.
• Comprehensive medical, dental, and vision care.
• Paid parental leave at 100% of salary.
• Paid time off and company holidays.
• Early access to earned wages through Daily Pay.
• Supportive culture and comprehensive benefits package prioritizing mental, physical, and emotional health.

What This Job Offers

• Job Type: Full-time