Contract Supp Spec (SAO/IM)

Universal Strategy Group Inc•Washington, DC

48d•Onsite

About The Position

The Contract Support Specialist provides comprehensive lifecycle support for procurement and assistance mechanisms within the Department of State’s Bureau of International Narcotics and Law Enforcement Affairs (INL), Office of Security Assistance and Operations, Implementing Mechanisms Division (INL/SAO/IM). The role advises and trains program staff on procurement processes, develops and reviews contract documentation, conducts market analysis, and supports compliance with Department of State regulations and policies. The position coordinates with internal and external stakeholders, manages competing priorities, and safeguards sensitive information in support of INL’s mission. This is a full-time position working 40 hours per week, Monday through Friday, eight hours per day. The work location is the INL/SAO/IM office at State Annex 1, Columbia Plaza, Washington, DC, and consistent in-person attendance is required. Telework may be authorized only with prior approvals and in accordance with Department of State and INL policies. Supplemental hours and travel are authorized subject to the ceilings established in the award. A Secret security clearance is required; work may begin with an interim Secret clearance. The Department of State provides the office space, computers, phones, and other required equipment and supplies.

Requirements

U.S. citizenship.
Bachelor’s degree from an accredited institution and two to ten years of experience at the equivalent GS-12 or higher level; or an associate degree from an accredited institution and at least ten years of experience at the equivalent GS-12 or higher level.
Proficiency in Microsoft Office Suite.
Strong multitasking and organizational skills.
Excellent interpersonal and customer service skills.
Prior experience conducting research.
Ability to obtain and maintain a Secret security clearance; work may begin with an interim Secret clearance.

Nice To Haves

Bachelor’s degree or equivalent.
Demonstrated knowledge of procurement procedures.
Proficiency in cost and price analysis techniques to evaluate offers and provider responsibility using competition, historical costs, audit reports, vendor cost breakdowns, and other evaluation criteria.
Strong oral and written communication skills, including preparing and presenting briefings, interpreting policies, defending recommendations, and resolving issues.
Interpersonal skills to coordinate activities, provide guidance, and advocate INL policies in collaboration with leadership.
Superior organizational skills and ability to manage concurrent activities, shifting priorities, and tight deadlines.
Proficiency in Microsoft Office Suite, Adobe Acrobat, and other computer- and web-based applications.
Proven ability to deliver exceptional customer service at all levels.
Experience with and knowledge of the Department of State and foreign assistance.
Demonstrated knowledge of Department of State Acquisition Regulations (DOSAR).
Demonstrated knowledge of the Department of State Acquisition Manual (DOSAM).
Demonstrated knowledge of Global Financial Management System (GFMS)-Momentum and Regional Financial Management System (RFMS)-Momentum.

Responsibilities

Provide cradle-to-grave support for implementing mechanisms, including initiation, documentation, tracking, and close-out.
Guide and train Program Office personnel in developing procurement request packages, including statements of work, IGCEs, DS-4208 determinations, risk mitigation plans, market research, acquisition plans, and related documents.
Advise Program Offices on contract development, including data requirements, contract type selection, special clauses, and terms and conditions.
Support strategic sourcing and category management by identifying appropriate approaches to meet requirements.
Conduct market analysis, identify potential sources, and assess the impact of socioeconomic factors on procurement actions.
Determine appropriate quantities based on economic order quantities, market conditions, delivery requirements, production capabilities, specifications, and pre-award samples.
Assist in establishing contract language and clauses, coordinating with socioeconomic specialists, setting order limitations, and selecting transportation and delivery methods.
Track delivery dates and periods of performance to ensure timely submission of requirements for exercising options.
Respond to information requests and provide status reports and substantive recommendations to stakeholders.
Collaborate with team members, INL program office staff, U.S. embassies, and other federal agencies.
Promote teamwork and a positive work environment, and proactively recommend improvements.
Complete tasks efficiently, reduce the burden on team members and management, and remain receptive to training and feedback.
Build strong interpersonal relationships through customer service and project management.
Comply with applicable regulations, internal controls, management directives, and standard operating procedures.
Protect classified and sensitive materials and equipment from unauthorized use or misappropriation.
Report security violations or concerns to the appropriate authority.
Complete mandatory Department of State-specific training promptly and in accordance with Department policy; coordinate any applicable travel-related training as required.