Contract Management Specialist 1 or Trainee (NY HELPS)

New York State Department of Agriculture and Markets • Albany, NY

8d • Hybrid

About The Position

The New York State Department of Agriculture and Markets is hiring four Contract Management Specialists 1 or Trainees for its Division of Fiscal Management in Albany. The positions work primarily on the Purchasing Team and support the development, evaluation, and review of contracts and procurement documents, including RFPs, IFBs, RFQs, RFIs, and RFAs. They perform routine contract lifecycle administration, review contractor performance, monitor compliance with contract terms, manage modifications and amendments, process claims and vouchers, and review or approve contract payments. They also provide technical guidance to internal stakeholders and contractors and may supervise subordinate staff involved in contract administration.

These are permanent or contingent-permanent, full-time office-based positions at the Department’s headquarters at 10B Airline Drive in Albany, working 37.5 hours per week, Monday through Friday. Telecommuting may be available under agency guidelines. The role may be filled at the trainee or full-performance level, with a two-year traineeship for Trainee 1 appointments and possible advanced placement based on qualifications.

Requirements

• NY HELPS minimum qualification: six years of experience managing contracts and related budgets, including one or more of negotiation with contractors and vendors; fiscal management such as bidding, payment, analysis, and fiscal reporting; contract development including developing requests for proposals; contract execution including securing signatory approval from control agencies; or monitoring and review of contract terms.
• Specialized experience may be substituted by an associate degree for two years, a bachelor’s degree for four years, a master’s degree for five years, or a J.D. for six years.
• Applicants seeking advanced placement to Trainee 2 must meet the minimum qualifications and have an additional year of qualifying contract-management experience, or a J.D., master’s, or higher degree in a related field.
• Applicants seeking appointment to the full-performance Contract Management Specialist 1 level must meet the minimum qualifications and have an additional two years of qualifying experience.
• Applicants must submit a resume, transcript, and cover letter through the online application.

Nice To Haves

• Additional qualifying experience or a J.D., master’s, or higher degree in a related field may qualify candidates for advanced placement at Trainee 2 or the full-performance level.
• Telecommuting may be available under the agency’s Telecommuting Program Guidelines.

Responsibilities

• Develop, evaluate, and review contracts and related procurement and financial documents, including RFPs, IFBs, RFQs, RFIs, and RFAs.
• Perform routine administrative processes associated with contract lifecycle management.
• Review contractor performance and ensure compliance with contract terms and conditions.
• Conduct contract monitoring, including managing contract modifications and amendments.
• Process contract claims and vouchers and review or approve contract payments for compliance with contractual obligations.
• Provide technical assistance and guidance to internal stakeholders and contractors regarding contract matters.
• May supervise and guide subordinate staff involved in contract administration.

Benefits

• Cost-effective health insurance options.
• Fully covered dental and vision care.
• Participation in the New York State Pension Plan.
• Paid time off, including 5 personal days, 13 vacation days, 13 sick days, and 13 paid holidays in the first year.
• Deferred Compensation Plan.
• Flex Spending Account.
• New York’s 529 College Savings Program.
• Potential eligibility for the Federal Public Service Loan Forgiveness Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed