Transportation Supervisor 1 (NY HELPS)

Stony Brook University•Town of Brookhaven, NY

11d•Onsite

About The Position

The Transportation Supervisor 1 plans and schedules vehicle assignments and supervises transportation staff and administrative employees. The role maintains records and reports relating to vehicle utilization, fuel and oil consumption, mileage, shuttle usage, work orders, and vehicle maintenance. It reviews driver reports of vehicle malfunctions, coordinates repairs and routine servicing with mechanics, and tracks required vehicle inspections. The supervisor dispatches vehicles, responds to radio and telephone requests, coordinates para-transit transportation with Disability Support Services, supports accident response, reserves vehicles for University departments and outside organizations, and coordinates related billing and outside-vendor service requests. The position schedules regular and overtime assignments, monitors time and attendance, prepares performance programs and evaluations, ensures distribution of paychecks, arranges drug and alcohol testing, and maintains supply inventories. Other duties or projects may be assigned as appropriate to the rank and departmental mission. This is a full-time, 40-hour-per-week, FLSA nonexempt position. Two shifts are being filled: Wednesday through Friday, 11:00 a.m. to 7:30 p.m., and Saturday and Sunday, 8:00 a.m. to 4:30 p.m.; or Sunday through Thursday, 3:45 p.m. to 12:15 a.m. Night and weekend work is required. The position is designated essential and may require reporting to or remaining at work during campus emergencies or limited operations.

Requirements

Meet Civil Service standards and specifications and, where applicable, have taken and passed the job-related Civil Service examination and be reachable on the appropriate Civil Service list.
For appointment through NY HELPS, qualify through one of the specified pathways: be a current New York State employee with one year of permanent non-competitive service as a Motor Vehicle Operator or Bus Driver; have three years of experience managing or supervising fleet operations or daily dispatching of motor vehicles from a pool of at least 30 vehicles; or have six years of experience overseeing maintenance and keeping maintenance records and reports for a pool of at least 30 vehicles.
A high school diploma or high school equivalency diploma may substitute for two years of the experience in the fleet management or dispatching pathway, or four years of the vehicle maintenance and recordkeeping pathway.
Have, keep, and maintain a valid New York State CDL Class B driver’s license with Passenger and Air Brakes, and be able to obtain 19-A certification as required by New York State DMV.
Have a passenger endorsement without restrictions L, Z, N1, or N2; those restrictions are non-qualifying.
Have a motor vehicle record free from major violations or a pattern of repeat violations.
Successfully complete pre-employment controlled-substance testing as mandated by the Federal Highway Administration Omnibus Transportation Act of 1991; employment cannot begin until successful completion is confirmed.
Comply with Omnibus Transportation Employee Testing Act drug and alcohol testing requirements.
Successfully clear a background investigation.
Applicants from out of state must provide evidence of a valid license and driving abstract from the issuing state within five business days of a conditional offer and obtain a New York State driver’s license within 30 days of the official start date.
Include relevant work experience and training or education information in the application and provide verifiable proof of qualifications when requested.
Submit a resume or CV and cover letter with the online application.

Nice To Haves

One year of experience as a bus driver.
One year of experience supervising staff.
Certification as a New York State 19-A Examiner.

Responsibilities

Plan and schedule daily vehicle assignments based on vehicle availability and advance requests, and respond to two-way radio and telephone requests.
Coordinate para-transit transportation with Disability Support Services and coordinate accident support according to Department policy.
Reserve vehicles for University departments and outside organizations, coordinate billing when needed, and arrange service requests with outside vendors when the Department cannot fulfill them.
Supervise bus drivers and administrative staff; monitor time and attendance; and prepare performance programs and evaluations.
Schedule normal and overtime work assignments for drivers on a daily and weekly basis and for charters, and arrange or monitor driver overtime.
Ensure proper distribution of employee paychecks and dispatch drug and alcohol testing.
Maintain inventories of supplies and order additional supplies as needed.
Prepare and maintain vehicle utilization, mileage, bus and ADA shuttle usage, fuel and oil consumption, and work-order records and reports.
Monitor and log fuel use, arrange fuel deliveries, and perform required fuel tank inspections.
Assist with maintaining New York State DMV 19-A records.
Review drivers’ reports of vehicle malfunctions and coordinate repairs and routine service with mechanics.
Track and coordinate required vehicle inspections.
Use University software systems, including SBU Smart Transit, to dispatch vehicles and supervise SBU Transit Operations, and use SBU Fuel Station software (Petrovend).
Perform other duties or projects as assigned in keeping with the position’s rank and departmental mission.