Contract Coordinator

Northwell • Village of New Hyde Park, NY

5h • $75,000 - $100,000 • Onsite

About The Position

Flexstaff is looking for a Contract Coordinator to join our clients team. This role is responsible for reviewing proposed contracts, maintaining various reports and databases, processing shipping documents, and supporting other business functions.

Requirements

• High School diploma and a minimum of 8 years of prior related experience or Associate’s degree with a minimum of 4 years of prior related experience.
• 5+ years contract management experience in defense manufacturing industry
• Familiarity with large, complex multifaceted electronics design & manufacturing environment
• Familiarity with defense aerospace industry & regulations and understanding of the role of procurement in complex industries.
• Familiarity of FAR and DFAR regulations and of ITAR (International Traffic in Arms Regulation) and EAR (Export Administration Regulation)
• Understanding of subcontractor solicitations and bid analysis/process.
• Microsoft Office proficiency required

Nice To Haves

• CostPoint and Salesforce experience a plus

Responsibilities

• Review proposed contracts to ensure that the price, delivery schedule, specifications, terms and conditions are consistent with the quotation submitted.
• Maintain and reconcile backlogs, bookings and sales reports.
• Maintain Salesforce, reconciling to bookings reports.
• Maintain customer, supplier and sales rep database in ERP system.
• Maintain and monitor customer supplier portals, updating annuals Certs and Reps, invoicing, obtaining new purchase orders, and requests for quotations.
• Assist with close-out of contracts including the final billing and retentions or disposition of customer furnished material. Makes final review and submission of required forms to ensure that all requirements.
• Routinely interfaces with other business functions to assist with license requirements planning and addresses daily operations issues/questions.
• Process all export shipping documents at time of shipment to ensure compliance; customs invoice, review packing lists, create shippers Letter of Instruction. Interface with freight forwarders/customers to arrange the shipment. Coordinate pickup dates to meet our monthly sales requirements.
• Supports FSO with visitor request processing. Screen names in Visual Compliance, update visitor log and report findings for final FSO approval.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree