Contract Close-Out Administrator

BAE Systems•Louisville, KY

8d•$82,779 - $140,723

About The Position

BAE Systems is seeking a Senior Contract Administrator to manage contract close-out activities within its Weapon Systems Business Line. The role supports the implementation of contracting practices and may be based in Minneapolis, Minnesota; Louisville, Kentucky; or Sterling Heights, Michigan. The administrator develops an understanding of government acquisition and procurement processes, the BAE Systems Contracts function, company policies, and applicable FAR/DFARS and other government regulations. They administer assigned contract processing, maintain contractual records, and manage close-out of physically complete Fixed Price and Cost Type contracts across the business. Close-out work includes confirming acceptance of deliverables, reviewing final invoices and vouchers, resolving indirect cost rates, de-obligating excess funds, reconciling government and customer property, and collecting required documentation. The role also coordinates with DCMA, DCAA, and Administrative Contracting Officers and enters contract data into the business ERP system.

Requirements

Bachelor's degree and at least 2 years of relevant Contract Management experience, or equivalent experience.
Cost Type contract experience.
Firm Fixed Price contract experience.
Experience with FAR/DFARS contract close-out procedures, including DD250, DD882, and Government Property Certificates.
Effective oral and written communication skills.
Interpersonal skills for interfacing and coordinating with company personnel, customers, and suppliers.
Computer skills for preparing reports and documents, including Microsoft Office.
Sound judgment and the ability to make decisions while complying with policies, procedures, principles, and applicable state and federal laws and regulations.
Research and presentation skills.
Ability to prioritize and multitask.
Excellent organizational and follow-through skills.
Attention to detail.

Nice To Haves

Working knowledge of Finance and Accounting.
Working knowledge of DCMA, DCAA, and DFAS.
Cost Type / Cost-Plus contract experience.
Firm Fixed Price contract experience.
Prime Contract experience.
Past experience with contract close-out activities.

Responsibilities

Develop a working understanding of DoD government acquisition and procurement processes, the BAE Systems Contracts function, company policies and procedures, and applicable FAR/DFARS and other government regulations.
Administer assigned contract processing, including order-entry accuracy, funding, scope changes, amendments, receipts and delivery schedules, legal requirements, and other commitments.
Compile and maintain contractual records and documents in accordance with contract requirements and company policies; serve as the official repository for assigned contract documentation and correspondence.
Manage close-out activities for physically complete Fixed Price and Cost Type contracts across the business.
Confirm that goods, services, and data deliverables have been accepted by the Government or buyer.
Check final invoices, resolve indirect cost rates, audit cost-reimbursement vouchers, and help de-obligate excess or unused contract funds.
Clear and reconcile government-furnished property, customer property records, and inventory disposition.
Collect and verify required close-out documentation, including final patent reports, royalty reports, classified-material destruction certificates, and subcontract settlements.
Coordinate with DCMA, DCAA, and Administrative Contracting Officers.
Enter contract data into the business ERP system.