Contract Administrator - Special Events

AEG Worldwide•Los Angeles, CA

18d

About The Position

The Contract Administrator works with legal, operations, accounting, production, sales, finance, and other internal stakeholders to administer Special Events agreements and support event operations. The role manages venue license agreements throughout their lifecycle and drafts, reviews, and administers vendor, data-sharing, preferred catering, and other event-related contracts. It also handles contractual documentation and insurance compliance, maintains accurate event records, supports process improvements, and communicates with clients about contractual requirements, event documentation, and venue policies. The position may also support wire requests and deposits for artists and venues in coordination with the Manager of Contract Administration and/or the accounting team.

Requirements

High school diploma or equivalent.
2–4 years of related work experience.
Basic knowledge of contract administration and legal language.
Strong attention to detail and organizational skills.
Ability to compare and analyze documentation.
Strong written and verbal communication skills.
Knowledge of Microsoft Office programs, including Excel, Outlook, and Word, and Adobe software.
Ability to prioritize, multitask, and perform well under pressure.

Nice To Haves

BA/BS degree.
Paralegal or legal experience.
Interest in or knowledge of the music industry.

Responsibilities

Manage the full lifecycle of Special Events agreements, including drafting, issuing, negotiating, reviewing, executing, and maintaining venue license agreements.
Draft, review, and administer ancillary agreements, including vendor agreements, data-sharing agreements, preferred catering agreements, and other event-related contracts.
Collaborate with Sales, Finance, Legal, and other internal stakeholders to ensure accuracy of event details, contractual terms, and operational requirements.
Review, collect, and approve certificates of insurance and related compliance documentation from clients, vendors, and third-party contractors.
Develop, implement, and continuously improve contract administration processes, workflows, and communication channels between field teams and corporate offices.
Maintain accurate and organized event files, ensuring contracts, amendments, insurance documents, and related records are current and properly archived.
Train and mentor new employees on contract administration processes, systems, and best practices.
Serve as a primary point of contact for clients regarding contractual requirements, event documentation, and venue policies, ensuring timely and professional communication.
Identify process improvements, enhance reporting capabilities, and drive operational efficiencies across the Special Events division.
Work with the Manager of Contract Administration and/or accounting team to process wire requests and deposits for artists and venues.