Special Events Specialist
About The Position
The Special Events Specialist assists with the planning, coordination, implementation, and evaluation of City-sponsored special events and community engagement activities under the supervision of the Special Events & Marketing Program Manager. This seasonal, part-time position primarily supports the City's annual events program, especially the Red Poppy Festival, Georgetown's signature event held each April. The Specialist works with staff, vendors, sponsors, volunteers, community partners, and city departments to help ensure events are organized, safe, and successful. The role supports planning and logistics, vendor and volunteer coordination, event setup and operations, and on-site management. The primary responsibility is supporting the successful planning and execution of the 27th Annual Red Poppy Festival, a three-day community festival with more than 75,000 attendees, over 150 vendors, live entertainment, a parade, family activities, and community engagement opportunities. This position runs from January through mid-May. Work hours are flexible and generally occur during normal business hours, with evening, weekend, and holiday work required, particularly during event preparation and event weekends. The anticipated start date is January 11, 2027, and the anticipated end date is May 14, 2027. The hiring range is $18.36–$23.00 per hour.
Requirements
- Associate's degree in Event Management, Hospitality, Marketing, Recreation, Communications, Public Administration, or a related field, or an equivalent combination of education and experience.
- Strong organizational and project management skills.
- Ability to manage multiple priorities and meet deadlines.
- Excellent verbal and written communication skills.
- Strong customer service and interpersonal skills.
- Ability to work collaboratively with staff, volunteers, vendors, sponsors, and community partners.
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Ability to work effectively in office and outdoor event environments.
- Valid Class C Texas driver’s license.
- Ability to stand and walk for extended periods during events.
- Ability to lift and carry materials weighing up to 30 pounds.
- Ability to work outdoors in varied weather conditions.
- Ability to bend, stoop, reach, and perform event setup and breakdown activities.
- Ability to work evenings, weekends, and holidays, particularly during event preparation and event weekends.
Nice To Haves
- One year of experience in event planning, event coordination, hospitality, recreation programming, customer service, or a related field is preferred.
- Experience working festivals, community events, or public events is highly desirable.
Responsibilities
- Assist with planning, organizing, and executing City-sponsored special events.
- Provide key support for the annual Red Poppy Festival and other spring special events.
- Coordinate event logistics, including vendor management, site layouts, equipment rentals, signage, and event supplies.
- Assist with scheduling and coordinating entertainment, vendors, volunteers, and event participants.
- Maintain event planning timelines, checklists, and project schedules.
- Support event setup, operation, and breakdown activities.
- Coordinate with internal departments and external partners to support successful event implementation.
- Attend planning meetings and provide updates on assigned event responsibilities.
- Assist with vendor recruitment, application management, communications, and on-site coordination.
- Provide on-site event management support before, during, and after events.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
Associate degree
