Special Events Coordinator

Virginia Information Technologies Agency • Richmond, VA

7d • $47,000 - $55,000

About The Position

The Science Museum of Virginia is seeking a motivated and highly organized Special Events Coordinator to plan and execute a wide variety of museum events, programs, tours, and facility rentals, including birthday parties, weddings, and corporate events. The coordinator works closely with internal teams, vendors, and clients to help ensure events run smoothly and meet high standards for creativity, service, and professionalism.

The position requires planning and scheduling facility setups, communicating with diverse clients, and providing outstanding customer service in an educational environment. The coordinator must support the museum’s mission, activities, services, and programs, and appropriately interpret and apply museum policies and procedures for guests and clients. Availability to work evenings, weekends, and holidays is required.

Requirements

• Excellent verbal and written communication skills.
• Ability to work effectively with individuals of all ages and backgrounds in an educational environment.
• Ability to understand and support the Science Museum’s mission, activities, services, and programs.
• Ability to interpret and apply museum policies and procedures for guests and clients.
• Reliable, honest, self-motivated, and able to work independently with minimal supervision.
• Ability to establish and maintain effective working relationships with staff, volunteers, contractors, and members of the public.
• Professionalism, tact, and diplomacy.
• Ability to plan, schedule, and execute facility setups according to instructions.
• Strong attention to detail and ability to manage responsibilities independently.
• Proven experience providing outstanding customer service.
• Strong computer skills, including proficiency in Google Workspace and Microsoft Office applications, particularly Word and Excel.
• Ability to handle cash and credit card transactions and follow established cash control procedures.
• Valid Virginia driver’s license.
• First Aid/CPR Certification, or willingness to obtain it upon hire.
• Availability to work evenings, weekends, and holidays.

Nice To Haves

• Basic working knowledge of audio-visual and lighting equipment.

Responsibilities

• Plan and execute museum events, programs, tours, and facility rentals.
• Coordinate with internal teams, vendors, and clients to ensure events run smoothly.
• Plan, schedule, and execute facility setups according to instructions.
• Communicate effectively with a diverse group of clients.
• Provide outstanding customer service to guests and clients.
• Handle cash and credit card transactions and follow established cash control procedures.
• Interpret and apply museum policies and procedures for guests and clients.

Benefits

• Medical, dental, and vision coverage.
• Flexible spending account (FSA), health reimbursement arrangement (HRA), and health savings account (HSA).
• Life insurance.
• 457 plan and pension plan.
• Short- and long-term disability coverage.
• Employee assistance program.
• Generous paid time off, including vacation leave, four days of family and personal leave, eight sick days per year, and 12 paid holidays.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed