Special Events Coordinator
About The Position
The Special Events Coordinator manages the strategic planning, development, and execution of special events, including professional development training, webinars, conferences, workforce engagement activities, and student and faculty events. The role collaborates with JCPH leadership, program directors, faculty, and staff to identify workforce and educational needs, develop event concepts, and use data-driven insights to improve event impact and engagement. It exercises independent judgment in recommending event strategies, formats, and improvements that support the College’s mission, educational goals, and market opportunities. The position also maintains event documentation and responds to information and assistance requests from faculty, speakers, attendees, and JCPH faculty, staff, and students. The stated physical demands include lifting and carrying up to 25 pounds, frequent sitting and standing, and frequent keyboard use. Other responsibilities may be assigned as organizational needs require.
Requirements
- High school diploma or GED.
- Two years of experience in event planning.
Nice To Haves
- Bachelor’s degree.
Responsibilities
- Conduct environmental scans and market research to identify workforce trends, emerging professional development needs, and opportunities for educational programming and events.
- Analyze event participation, attendee feedback, registration trends, engagement metrics, and other data to evaluate effectiveness and recommend improvements.
- Recommend new event offerings, target audiences, delivery formats, partnerships, and promotional strategies.
- Partner with program directors and College leadership to translate workforce and market intelligence into actionable event and program concepts.
- Create reports and presentations on event outcomes, return on investment, participant satisfaction, and emerging market opportunities.
- Lead continuous improvement efforts by recommending changes to event content, schedules, formats, and delivery methods using qualitative and quantitative data.
- Monitor peer institutions’ event offerings and identify best practices to strengthen educational and professional engagement initiatives.
- Manage assigned event portfolios and recommend strategic priorities aligned with College goals.
- Provide College leadership with insights on audience needs, stakeholder engagement, and opportunities for community and professional outreach.
- Develop annual event assessment plans and key performance indicators to guide planning and resource allocation.
- Maintain records and documentation for each project, including registration, travel, budgets, room reservations, and catering.
- Respond to requests for information or assistance from faculty, speakers, event attendees, and JCPH faculty, staff, and students.
Benefits
- Medical insurance, including prescription coverage
- Supplemental insurance
- Dental insurance
- Vision insurance
- Life and AD&D insurance
- Short- and long-term disability insurance
- Flexible spending accounts
- Retirement plans
- Tuition assistance
- Voluntary benefits, including access to group insurance rates and discounts
- Tuition discounts at Thomas Jefferson University after one year of full-time service or two years of part-time service
- Medical insurance, including prescription coverage, is available to all colleagues, including per diem colleagues, adjunct faculty, and Jeff Temps
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
