Special Events Coordinator

City of Myrtle Beach•Sc, SC

6d•Onsite

About The Position

The Special Events Coordinator develops, plans, implements, and manages City of Myrtle Beach special events, including festivals, concert series, and seasonal events. The role develops new offerings and enhances existing ones, sets event goals and objectives, and coordinates event staff, volunteers, vendors, entertainment, City departments, local authorities, and community stakeholders. As an on-site coordinator, the position exercises moderate discretion in applying policies, procedures, and rules to organize and direct event activities. The coordinator also administers or assists with public property programs, including street performers and sidewalk encroachments. This includes reviewing permit applications, obtaining approvals, issuing permits, maintaining permit records, addressing issues among the public, businesses, and permit holders, and ensuring compliance with applicable ordinances. The position maintains knowledge of relevant policies and developments, participates in professional learning activities, and uses a motor vehicle, computer, and general office equipment to perform essential functions. Work takes place indoors and outdoors, sometimes in adverse weather or around machinery and traffic hazards, in a dynamic environment that requires responsiveness to changing priorities.

Requirements

Bachelor’s degree in parks, recreation, event management, or a closely related field, plus two years of experience planning and executing special events; alternatively, at least five years of experience planning and executing special events in lieu of a degree.
Possess and maintain a valid driver’s license.
Knowledge of special event management principles and best practices, current developments in event planning, emergency management procedures, customer service, and standard office practices and equipment.
Skills in organizing, planning, verbal and written communication, presentation development and delivery, basic arithmetic, interpreting graphs, gathering information, and setting objectives and measuring results.
Ability to think independently and develop new or improved procedures, techniques, or ideas; work independently and exercise sound judgment and professional thinking.
Ability to supervise, motivate, train, and counsel event staff and volunteers as needed.
Ability to prioritize work, manage time, meet deadlines, and complete assignments promptly.
Ability to establish and maintain effective working relationships with City departments, the public, and stakeholders; respond to and resolve difficult inquiries and complaints and advise on policies and regulations.
Ability to complete time-sensitive or high-profile projects through collaboration, consensus, and creativity.
Ability to operate general office equipment, including a scanner, printer, copier, telephone, and computer.
Ability to safely operate a motor vehicle.
Ability to perform medium work, frequently applying 30 pounds of force and occasionally up to 50 pounds of force to move objects, and to perform the listed physical activities and functions.

Responsibilities

Develop goals and objectives for City-coordinated events and develop new programs and ideas for existing or proposed events.
Build and maintain relationships and regular communication with community stakeholders, including business and property owners and local organizations.
Organize, create, and manage festivals, concert series, seasonal events, and other special events; schedule meetings to establish event goals and objectives.
Prepare and deliver presentations, speeches, and event proposals to City management, event boards, and prospective event representatives.
Select and reserve event locations; coordinate with contracted event representatives, local authorities, vendors, and suppliers.
Draft contracts and service agreements for approval, administer approved agreements, ensure agreed terms are delivered, and coordinate service payments.
Evaluate event operations and recommend improvements, including inventory, ordering, and ticket redemption processes.
Book entertainment and coordinate entertainment logistics, including stage layout and setup, and liaise with entertainment groups, sound companies, and emcees.
Coordinate with local authorities to complete permits and applications on time; create site maps and build-out spreadsheets for event participants and City groups.
Assist with event notifications and maintain vendor contact records; solicit vendors, oversee vendor pricing plans, review applications, and select or approve vendors.
Coordinate vendor load-in and load-out and ensure vendors, sponsors, and the public comply with event requirements.
Lead volunteer coordinators, conduct meetings and training, develop written volunteer protocols, and organize, train, assign, and supervise event staff and volunteers on site.
Oversee event logistics, including setup and breakdown of equipment such as tents, tables, chairs, signs, banners, and audio-visual equipment; identify infrastructure issues and troubleshoot them.
Coordinate with City departments on public safety and ordinance compliance.
Administer or assist with public property programs, including street performers and sidewalk encroachments; review permit applications, obtain approvals, issue permits, maintain directories, address concerns, and ensure permit-holder compliance.
Maintain current knowledge of applicable policies, procedures, codes, regulations, and developments in the profession; participate in continuing education and attend relevant meetings, conferences, workshops, and training.
Operate a motor vehicle, computer, and general office equipment and software needed to perform essential functions.
Perform other related duties as required, requested, or assigned.