Special Events Coordinator

Thomas Jefferson University • Philadelphia, PA

6d

About The Position

The Special Events Coordinator manages the strategic planning, development, and execution of special events, including professional development training, webinars, conferences, workforce engagement activities, and student and faculty events. The role works collaboratively with JCPH leadership, program directors, faculty, and staff to identify workforce and educational needs, develop event concepts, and apply data-driven insights to improve event impact and engagement. The coordinator exercises independent judgment when recommending event strategies, formats, and improvements that support the College’s mission, educational goals, and market opportunities.

The position also manages assigned event portfolios, supports continuous improvement, and advises College leadership on audience needs, stakeholder engagement, and opportunities for community and professional outreach. It maintains project documentation and responds to information and assistance requests from speakers, attendees, faculty, staff, and students.

Requirements

• High school diploma or GED.
• At least 2 years of experience in event planning.

Nice To Haves

• Bachelor’s degree.

Responsibilities

• Conduct environmental scans and market research to identify workforce trends, professional development needs, and opportunities for new educational programming and events.
• Analyze event participation, attendee feedback, registration trends, engagement metrics, and other data to evaluate effectiveness and recommend improvements.
• Recommend new event offerings, target audiences, delivery formats, partnerships, and promotional strategies.
• Partner with program directors and College leadership to turn workforce and market intelligence into event and program concepts.
• Create reports and presentations summarizing event outcomes, return on investment, participant satisfaction, and emerging market opportunities.
• Use qualitative and quantitative data to recommend changes to event content, schedules, formats, and delivery methods.
• Monitor peer and competitive institutions’ event offerings and identify relevant best practices.
• Manage assigned event portfolios and recommend strategic priorities aligned with College goals.
• Provide College leadership with insights on audience needs, stakeholder engagement, and community and professional outreach opportunities.
• Develop annual event assessment plans and key performance indicators to guide future planning and resource allocation.
• Maintain project records and documentation, including registration, travel, budget, room reservations, and catering.
• Respond to requests for information or assistance from faculty, speakers, event attendees, and JCPH faculty, staff, and students.

Benefits

• Medical insurance, including prescription coverage
• Supplemental insurance
• Dental insurance
• Vision insurance
• Life and AD&D insurance
• Short- and long-term disability
• Flexible spending accounts
• Retirement plans
• Tuition assistance
• Voluntary benefits, including access to group insurance rates and discounts
• Tuition discounts at Thomas Jefferson University after one year of full-time service or two years of part-time service
• Medical insurance, including prescription coverage, is available to all colleagues, including per diem colleagues, adjunct faculty, and Jeff Temps

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED