Contract Administrator - Special Events

AEG Worldwide•Los Angeles, CA

18d•$26 - $29

About The Position

The Contract Administrator works with legal, operations, accounting, production, and other internal teams to administer contracts and support Special Events business operations. The role manages the lifecycle of event agreements, drafts and reviews ancillary contracts, handles insurance and compliance documentation, maintains organized event records, and communicates contractual requirements to clients. The position also supports process improvements, reporting, and operational efficiency across the Special Events division. The Contract Administrator may work with the Manager of Contract Administration and/or the accounting team to process artist and venue wire requests and deposits, and reviews venue insurance requirements to ensure contractual obligations are met for each event.

Requirements

High school diploma or equivalent; a BA/BS degree is preferred.
2–4 years of related work experience.
Basic knowledge of contract administration and legal language.
Strong attention to detail and organizational skills.
Ability to compare and analyze documentation.
Strong written and verbal communication skills.
Knowledge of Microsoft Office programs, including Excel, Outlook, and Word, and Adobe software.
Ability to prioritize, multitask, and perform well under pressure.

Nice To Haves

BA/BS degree.
Paralegal or other legal experience.
Interest in or knowledge of the music industry.

Responsibilities

Manage the full lifecycle of Special Events agreements, including drafting, issuing, negotiating, reviewing, executing, and maintaining venue license agreements.
Draft, review, and administer ancillary agreements, including vendor, data-sharing, preferred catering, and other event-related contracts.
Collaborate with Sales, Finance, Legal, and other internal stakeholders to ensure event details, contractual terms, and operational requirements are accurate.
Review, collect, and approve certificates of insurance and related compliance documentation from clients, vendors, and third-party contractors.
Develop, implement, and continuously improve contract administration processes, workflows, and communication channels between field teams and corporate offices.
Maintain accurate and organized event files, ensuring contracts, amendments, insurance documents, and related records are current and properly archived.
Train and mentor new employees on contract administration processes, systems, and best practices.
Serve as a primary point of contact for clients regarding contractual requirements, event documentation, and venue policies, communicating in a timely and professional manner.
Identify process improvements, enhance reporting capabilities, and drive operational efficiencies across the Special Events division.
Process wire requests and deposits for artists and venues in coordination with the Manager of Contract Administration and/or accounting team.
Review venue insurance requirements per contract obligations and ensure needs are met on an event-by-event basis.