Contract Administrator

VHB • Brentwood, NY

4d • $92,000 - $125,000 • Hybrid

About The Position

VHB is seeking a dynamic, detail-oriented Contract Administrator to join its Regional Finance team in Hauppauge, New York. This hybrid role supports the financial and contractual success of engineering projects by partnering with project teams, supporting client relationships, and administering project contracts. The position works across contract management, project setup, invoicing, compliance, client portals, and administrative support. The full-time annual base salary range is $92,000 to $125,000. The salary offered depends on job-related factors, and eligible employees may also receive incentive compensation, spot bonuses, and merit-based salary increases. VHB describes its culture as collaborative, inclusive, technology-empowered, people-driven, and future-ready, with opportunities for learning, development, and meaningful work with community impact.

Requirements

• At least 5 years of contract management experience.
• Associate’s degree in Accounting, Finance, or Management.
• Solid knowledge and understanding of contract management.
• Strong skills with Microsoft Office Suite, including Word and Excel, and contract management software such as Deltek Vision.
• Excellent verbal, written, and interpersonal communication skills.
• Strong organizational and prioritization skills.
• Ability to work as part of a team and independently.
• Self-motivation and attention to detail.
• Ability to shift attention between tasks in a fast-paced, deadline-driven environment.
• Skills and knowledge commensurate with required experience and job level.

Nice To Haves

• Bachelor’s degree preferred.
• Experience with the federal contracting process and FAR preferred.

Responsibilities

• Manage and coordinate contract administration activities.
• Review and assess contract risks and ensure contracts align with established guidelines, policies, practices, and procedures.
• Ensure clarifications and negotiated amendments are incorporated into final contracts.
• Ensure necessary procedural controls are in place and followed.
• Assist with project setup using contract management software; generate, maintain, and audit contract data.
• Prepare, process, and monitor invoices and contracts.
• Assist with accounts receivable collection.
• Research and resolve client questions, including handling complex contract issues and problems.
• Coordinate with Risk Management and Finance on project-specific insurance matters.
• Provide project-specific DBE compliance and reporting support.
• Maintain client portals for active projects in the portfolio, including required certifications and documentation.
• Provide monthly internal and external reporting on contract compliance.
• Provide administrative support to Project Managers as needed, including client requests and monthly progress reports.
• Participate in professional and personal development aligned with career goals.
• Perform job functions in compliance with applicable federal, state, and local regulations and VHB policies and procedures.

Benefits

• Eligible participation in the VHB 401(k) plan.
• Medical insurance.
• Dental insurance.
• Vision insurance.
• Life insurance.
• Disability insurance.
• Wellness programs.
• Tuition reimbursement.
• Recognition programs.
• Eligible employees may receive annual incentive compensation bonuses, spot bonuses, and merit-based salary increases.
• Flexible, hybrid work environment.
• Learning and development opportunities supported by evolving tools and technologies.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree