Contract Administrator

City of Houston•Houston, TX

4d•Onsite

About The Position

The Contract Administrator works in the City of Houston’s Solid Waste Management Finance/Administration Support division. The role supports the department’s mission to provide safe, efficient, environmentally sound, and cost-effective collection, disposal, and recycling services. The position calls for knowledge of the solid waste industry, including waste collection, hauling, and processing at landfills, composting sites, and transfer stations. The administrator monitors contractor compliance, interprets agreements, assists with disputed issues, and works with finance, City departments, and operational personnel to resolve contract matters. The role also supports the Strategic Purchasing division with new contracts, renewals, price adjustments, change orders, and modifications, including analysis of potential contract risks. The position attends pre-bid meetings, reviews bids and proposals for conformance with specifications and scope of work, and performs other assigned duties. The position is based at 611 Walker and is scheduled Monday through Friday, 8:00 a.m. to 5:00 p.m., subject to change. The work is primarily in a normal office environment, with discretion over walking and standing and no major sources of physical discomfort. Applicants must pass a criminal background check and obtain and maintain federally mandated security clearances where required.

Requirements

Bachelor’s degree in Public Administration, Business Administration, Government, or a closely related field; related professional experience may substitute for education on a year-for-year basis.
Two years of contract compliance or other related professional analytical compliance experience.
Must be able to pass a criminal background check and obtain and maintain federally mandated security clearances where required.

Nice To Haves

Advanced proficiency in SAP/Enterprise Resource Planning modules related to materials management and procurement.
Innovative problem-solving skills.
Strong organizational, time-management, and prioritization skills.
Proficiency with Microsoft Office Suite.
Experience with contract law in the solid-waste municipal industry.
Certification in Contract Administration.
Knowledge of Texas Government Code Chapters 2252 and 2254, Contracts with Governmental Entities.
Professional purchasing experience using SAP/Ariba to order goods and services.
Experience with Procurement Rules for FEMA Awards, the Code of Federal Regulations, and 2 CFR 200.318 General Procurement Standards.
Eligible veteran applicants may receive preference if they meet the stated qualification and selection conditions.

Responsibilities

Follow up with management on contract compliance issues.
Maintain current and accurate records of contractors’ compliance with agreements.
Interpret contract documents and assist in resolving disputed issues.
Work with finance and other City departments to resolve problems regarding agreements.
Coordinate with operational personnel to ensure compliance with agreements, including field visits for verification.
Coordinate with other City departments on issues related to processing contract documents.
Draft correspondence to contracted entities concerning established agreements.
Prepare bids, process specifications, tests and progress reports, and prepare other required exhibits.
Work with Strategic Purchasing on new contracts, renewals, price adjustments, change orders, and modifications.
Analyze potential risks involved with contract agreements.
Attend scheduled pre-bid meetings and review formal bids and proposals for content and conformance to specifications and scope of work.
Perform other duties assigned by the direct supervisor.