Contract Administrator - GSA & SEWP

W S DARLEY & CO•Itasca, IL

7d•$700,000 - $80,000•Onsite

About The Position

W.S. Darley & Co is seeking a Contract Administrator for our Defense Division to join our Team! The Contract Administrator is responsible for the administration, maintenance, and compliance of General Services Administration (GSA), NASA SEWP VI (SEWP), and other IDIQ contract vehicles. This role supports contract operations from quote generation through order fulfillment, contract reporting, modifications, compliance management, and business development activities. The Contract Administrator serves as a key liaison among sales, accounting, purchasing, suppliers, and government customers to ensure contract requirements are met while maximizing contract utilization and operational efficiency. About W.S. Darley & Co: Founded in 1908, W.S. Darley & Co. (Darley) remains a family owned and operated business, supplying the highest quality equipment solutions to its military and first responder customers. With origins in the equipment distribution and Midwest manufacturing, Darley offers a family of leading innovate emergency equipment brands and innovative solutions. Darley prides itself on delivering the highest quality solutions and services from its corporate headquarters in Itasca, IL and its’ ISO 9001:2015 certified manufacturing operations in Chippewa Falls, WI and Janesville, IA. Darley Defense, a division of the W.S. Darley company, specializes in using existing contracts to distribute products and services to the Federal Government. Darley Defense specializes in special operational equipment and fire and emergency services.

Requirements

Bachelor’s degree or relative work-related experience
High-velocity multi-tasker
Cross-Functional collaborator
Excel, outlook experience
Effective communication skills
Time management skills
Detail orientated

Responsibilities

Administer and maintain GSA Schedule, SEWP, and other IDIQ contract vehicles.
Support the evaluation of new products and suppliers for inclusion on GSA, SEWP, and other IDIQ contracts.
Serve as a point of contact for contract-related inquiries from customers, suppliers, and internal stakeholders.
Ensure compliance with contract terms, federal regulations, and company policies.
Maintain complete and accurate contract files, correspondence, modifications, and supporting documentation.
Assist with contract modifications, including product additions, deletions, pricing updates, and administrative changes.
Prepare and submit monthly Transactional Data Reporting (TDR) and other required contract reports.
Track contract sales, reporting requirements, and contract performance metrics.
Support internal and external audits related to GSA, SEWP, and other government contract vehicles.
Attend monthly IDIQ review meetings and maintain monthly contract deliverable reports.
Identify opportunities to improve contract administration workflows and eliminate process inefficiencies.
Serve as backup for the GSA Manager during planned and unplanned absences.
Support continuity of contract operations and reporting activities.
Order entry, quote creation, acknowledgements, credit card receipts.
Strong communication with accounting, purchasing and suppliers to complete admin duties
Input of GSA and IDIQ tracking. Filling monthly (TDR) Transactional Data Report