Contract Administrator

ASCI • Anchorage, AK

5d • Onsite

About The Position

The Contract Administrator sets up, maintains, and manages contract information within established systems and processes in support of Supply Chain operations. The role processes executed agreements and contracts, ensuring accurate data entry, appropriate documentation, and compliance with established procedures and standards. The Contract Administrator works with Contract Specialists, Contract Managers, and other departments to maintain data integrity, support contract administration, and process contractual requirements on time.

Requirements

• Bachelor's degree in business or a related field, or equivalent relevant experience.
• Previous experience in contract administration, procurement, or supply chain operations.
• Strong attention to detail and organizational skills, with the ability to manage multiple priorities.
• Strong numerical and analytical skills, including the ability to work with large amounts of data and identify discrepancies.
• Ability to work independently and collaboratively with various departments.
• Proficiency with Microsoft Office applications, particularly Excel, and electronic document management tools.
• Must be able to work on-site in Anchorage, Alaska.

Nice To Haves

• Experience with contract management or enterprise resource planning (ERP) software.

Responsibilities

• Maintain accurate contract data, including supplier price books, contract values, expiration dates, and other relevant information.
• Set up new agreements, maintain contract records, and process amendments and updates.
• Assist Contract Specialists with drafting amendments and supporting documentation, including coordinating approvals as needed.
• Translate contract details into purchase requisitions for materials and services and assist with purchase orders and related agreements.
• Monitor contract spending, track expiring and overspent agreements, and prepare contract status and spend reports as requested.
• Maintain contract documentation, including accurate filing and version control, and ensure compliance with established policies and procedures.
• Reconcile contract information and records to ensure data accuracy and consistency.
• Assist Contract Specialists and Managers with invoice discrepancies, contract inquiries, and other administrative support as needed.
• Close contracts in accordance with established policies and procedures.

What This Job Offers

• Job Type: Full-time