Contract Administrator - Special Events

AEG Worldwide•New York, NY

18d•$27 - $30

About The Position

The Contract Administrator works with legal, operations, accounting, production, and other internal teams to administer agreements for Special Events. The role manages the full lifecycle of venue license agreements and drafts, reviews, negotiates, executes, and maintains event-related contracts. It also supports processing wire requests and deposits for artists and venues, reviews venue insurance requirements, and ensures contractual and compliance needs are met for each event. The position serves as a primary contact for clients on contractual requirements, documentation, and venue policies. It maintains accurate event records, improves administration processes and reporting, and trains and mentors new employees. The role requires strong organization, attention to detail, communication, and the ability to manage multiple priorities under pressure.

Requirements

High school diploma or equivalent.
2–4 years of related work experience.
Basic knowledge of contract administration and legal language.
Strong attention to detail and organizational skills.
Ability to compare and analyze documentation.
Strong written and verbal communication skills.
Knowledge of Microsoft Office programs, including Excel, Outlook, and Word, and Adobe software.
Ability to prioritize, multitask, and perform well under pressure.

Nice To Haves

Bachelor of Arts or Bachelor of Science degree.
Paralegal or legal experience.
Interest in or knowledge of the music industry.

Responsibilities

Manage the full lifecycle of Special Events agreements, including drafting, issuing, negotiating, reviewing, executing, and maintaining venue license agreements.
Draft, review, and administer ancillary agreements, including vendor, data-sharing, preferred catering, and other event-related contracts.
Collaborate with Sales, Finance, Legal, and other internal stakeholders to ensure event details, contractual terms, and operational requirements are accurate.
Review, collect, and approve certificates of insurance and related compliance documentation from clients, vendors, and third-party contractors.
Develop, implement, and improve contract administration processes, workflows, and communication channels between field teams and corporate offices.
Maintain organized event files and ensure contracts, amendments, insurance documents, and related records are current and properly archived.
Train and mentor new employees on contract administration processes, systems, and best practices.
Serve as a primary client contact for contractual requirements, event documentation, and venue policies.
Support business operations initiatives by identifying process improvements, enhancing reporting capabilities, and driving operational efficiencies across the Special Events division.
Work with the Manager of Contract Administration and/or accounting team to process wire requests and deposits for artists and venues.
Review venue insurance requirements under contract obligations and ensure requirements are met on an event-by-event basis.