Remote Construction Bookkeeper

R.J. General Builders

1d•Remote

About The Position

R.J. General Builders, Inc. is hiring a Construction Bookkeeper & Office Coordinator to support the financial and administrative side of its construction operations. The position focuses on accurate bookkeeping, project cost tracking, document management, and coordination of routine office tasks. The successful candidate will maintain organized records, identify missing information, and help ensure financial and project documents are up to date. This is a fully remote opportunity open to candidates worldwide. The role requires some working-hour overlap with the company's California-based operations. It begins at approximately 15 hours per week, with the possibility of additional hours. Compensation is $12 to $18 USD per hour, depending on relevant experience. The arrangement is part-time and independent contractor.

Requirements

Relevant experience in construction bookkeeping, project accounting, or construction office support.
Working knowledge of QuickBooks Online and its bookkeeping functions.
Experience with job costing, reconciliations, invoicing, accounts payable, and accounts receivable.
Familiarity with construction-related financial records and project documentation.
Comfort using Google Shared Drive, digital filing systems, and spreadsheets.
Strong organizational skills, accuracy, and follow-through.
Ability to manage responsibilities independently in a remote setting.
Availability to overlap with California business hours.

Nice To Haves

Experience supporting a general contractor or a company working across multiple trades.
Experience handling construction contracts, change orders, progress billing, or estimating documentation.

Responsibilities

Record and maintain transactions in QuickBooks Online.
Reconcile accounts and keep financial records accurate and current.
Track construction costs by project and assist with job costing.
Prepare invoices and progress billings and help monitor customer payments.
Organize vendor bills, track accounts payable, and support payment follow-ups.
Assist with cash flow monitoring and basic financial reports.
Maintain organized project folders in Google Shared Drive, including contracts, invoices, and supporting documents.
Track subcontractor documentation, such as insurance certificates, licenses, and compliance records.
Coordinate routine scheduling, reminders, and administrative follow-ups.
Keep project information and office records current and accessible.
Create or update written procedures for recurring administrative tasks.
Provide occasional assistance with basic marketing activities.