Construction Bookkeeper & Administrative Assistant

R.J. General Builders

11h•Remote

About The Position

R.J. General Builders, Inc., a California-licensed general contractor specializing in residential remodeling, is seeking a construction bookkeeper and administrative assistant. The company’s projects range from smaller renovations to complex remodels involving multiple trades. The role keeps bookkeeping, project information, and day-to-day administrative work organized, working closely with the person currently managing many of these responsibilities and with the company owner. The successful candidate will learn the business’s processes, take ownership of recurring tasks, and suggest practical improvements. This is a fully remote role open to candidates worldwide. The employee will meet regularly with the California team by video, communicate primarily by email, and coordinate working hours to provide overlap with the team in the Pacific Time Zone. The exact schedule has not been set. The position is an independent contractor role, approximately 15 hours per week, with the possibility of additional hours. Pay is $12–$18 USD per hour, based on relevant experience.

Requirements

Construction office management and bookkeeping experience, including hands-on work with construction or project-based accounting.
Proficiency with QuickBooks Online.
Experience with job costing, accounts receivable, and accounts payable.
Experience organizing files in Google Shared Drive and working with spreadsheets.
Strong organization, careful follow-through, and clear, timely communication.
Ability to manage priorities independently while working remotely with a California-based team.
Availability to coordinate working hours with the team in the Pacific Time Zone.

Nice To Haves

Experience supporting a general contractor on projects involving multiple trades.
Familiarity with construction contracts, change orders, progress billing, or estimating support.

Responsibilities

Maintain accurate QuickBooks Online records, including expense categorization and bank and credit card reconciliations.
Track labor, material, and subcontractor costs by project to support job costing.
Create client invoices and progress billings; monitor receivables and follow up on outstanding invoices.
Organize vendor invoices and help coordinate accounts payable.
Keep cash flow information current and prepare regular financial reports for the owner.
Organize contracts, change orders, proposals, receipts, and project files in Google Shared Drive.
Track subcontractor licenses, insurance documents, renewals, and other compliance records.
Support scheduling, calendars, and day-to-day administrative needs.
Help develop practical workflows and documentation, with occasional support for basic marketing tasks.
Coordinate working hours with the California-based team to allow for overlap.
Suggest improvements to recurring processes.