Bookkeeper & Administrative Coordinator

Serenity Spa • University Place, WA

1d • $25 - $32 • Onsite

About The Position

Serenity Spa + Pyürest is seeking a detail-oriented, dependable, and highly organized Accounting & Administrative Coordinator to support the financial and day-to-day administrative operations of its businesses. The role combines bookkeeping responsibilities with office and operational tasks, including accounting support, product-order shipping coordination, and general administrative assistance. The position is part-time and in-person in Tacoma, Washington, with compensation of $25–$32 per hour depending on experience.

The successful candidate will take initiative, work independently, and help keep operations organized and running smoothly. The role supports a locally owned wellness company with multiple spa locations and a growing luxury body care brand.

Requirements

• Previous experience in bookkeeping, accounting support, or a similar administrative role.
• Experience with payroll processing, accounts payable, accounts receivable, and bank reconciliations.
• Proficiency with accounting software such as QuickBooks and Microsoft Excel or Google Sheets.
• Strong attention to detail and excellent organizational skills.
• Ability to manage multiple responsibilities, prioritize deadlines, and work independently.
• Excellent communication and problem-solving skills.
• High level of integrity and discretion when handling confidential financial and employee information.
• Proactive, dependable, and comfortable handling both accounting responsibilities and hands-on administrative tasks.

Nice To Haves

• Experience with Shopify, payroll platforms, or multi-location businesses.

Responsibilities

• Reconcile bank accounts, credit cards, and financial transactions regularly.
• Process payroll, verify timekeeping records, and maintain accurate payroll information.
• Manage accounts payable by reviewing invoices, scheduling payments, and maintaining vendor records.
• Manage accounts receivable, including customer invoicing, payment tracking, and follow-up on outstanding balances.
• Maintain accurate and organized financial records.
• Assist with monthly financial reporting and prepare information for the company’s CPA.
• Identify and resolve bookkeeping discrepancies.
• Prepare and send invoices to wholesale and business customers.
• Process and package product orders and coordinate shipping.
• Monitor incoming and outgoing shipments and maintain shipping documentation.
• Collect, sort, and distribute incoming mail.
• Prepare and make bank deposits, including cash deposits from spa locations.
• Maintain organized digital and physical filing systems.
• Communicate with vendors and internal team members about financial and administrative matters.
• Provide general administrative support to ownership and management as needed.
• Take ownership of assigned work and help create efficient processes as the businesses grow.

Benefits

• Opportunity to join a locally owned, growing wellness company with a supportive team and a commitment to excellence.
• Opportunity to make a meaningful impact by supporting the financial health and daily operations of two established and growing brands.

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed