Administrative Assistant / Bookkeeper

Kirchner Building Centers•Newton, IL

1d•$16 - $18•Onsite

About The Position

The Administrative Assistant / Bookkeeper performs administrative work supporting the Store Manager, lumberyard employees, and customers. The role is based at the lumberyard in Newton, Illinois, reports to the Store Manager, and works closely with the office team at KBC Headquarters. This is a full-time, in-person position. The schedule is Monday through Friday, 7:00 a.m. to 5:00 p.m., with rotating Saturday hours from 7:00 a.m. to noon; hours may vary by location or season. Responsibilities include preparing bank deposits and reconciliations, processing invoices and payments, maintaining records, receiving inventory in the point-of-sale system, and performing general office work. The employee may also occasionally help cover the sales counter and perform other duties assigned by the Store Manager or Leadership. The role requires a high school diploma or equivalent, administrative and order-processing experience, organization, attention to detail, and an understanding of basic bookkeeping functions. Experience with Bistrack, Microsoft Word and Excel, accounts payable, and accounts receivable is preferred but not required. The work involves regular sitting, typing, filing, reaching, and talking or hearing, as well as occasional standing and walking. The employee may lift or move up to 50 pounds. The role requires close and distance vision, depth perception, and computer use for the duration of the workday. Reasonable accommodations may be made for individuals with disabilities.

Requirements

High school diploma or equivalent.
Administrative and order-processing experience.
Strong organization and precise attention to detail.
Understanding of basic bookkeeping functions, including accounts payable and accounts receivable.
Knowledge of deadlines and a sense of urgency to complete tasks with minimal supervision.
Ability to multitask.
Team-player mindset and willingness to learn and collaborate.
Strong communication and math skills.

Nice To Haves

Experience with Bistrack.
Experience with Microsoft Word and Excel.
Experience with accounts payable and accounts receivable.

Responsibilities

Prepare daily bank deposits and bank reconciliations, and take deposits to the bank.
Process invoices accurately and on time in accordance with available discounts.
File and organize incoming delivery tickets and transfers.
Receive inventory from vendors and other stores into the point-of-sale system.
Process customer account payments, apply payments correctly, and review delinquent accounts.
Track donations throughout the year.
Occasionally assist with sales-counter coverage when time allows.
Submit invoices for payment according to check-run and discount dates, ensuring purchase order numbers, vendor selection, and general ledger coding are correct.
Review sales tax on daily charge transactions for accuracy.
Perform general office work, including filing, answering phones, and other administrative tasks.
Collaborate daily with the corporate office team.
Perform other duties assigned by the Store Manager and/or Leadership.