Administrative Assistant/bookkeeper

Aston Carter • Fresno, CA

5d • $26 - $26 • Onsite

About The Position

The Administrative Assistant/bookkeeper provides front-desk, administrative, accounting, payroll, and project support in an on-site office role in Fresno, California. The position supports leadership, project managers, staff, and field personnel while helping maintain accurate financial records and organized project documentation. The workplace is described as professional but relaxed and team-oriented, with casual-professional dress. Daily work includes regular computer use, Microsoft 365 applications, and standard office equipment for filing, scanning, and document management.

This is a part-time role working roughly 30 hours a week and is described as contract to hire. The stated pay range is $26.00 per hour. Benefits may be available subject to eligibility requirements and may include medical, dental and vision coverage; critical illness, accident and hospital coverage; a 401(k) retirement plan; life insurance; short- and long-term disability; a health spending account; transportation benefits; an employee assistance program; and time off or leave.

Requirements

• High school diploma or equivalent required.
• At least 2 years of experience in administrative support, office coordination, accounting, or project support.
• Experience with billing, payroll processing, and accounts payable functions.
• Experience with accounts payable and accounts receivable processes.
• Proficiency with Microsoft 365 Business, including Outlook, Excel, Word, and Teams.
• Strong data-entry skills, accuracy, and attention to detail.
• Demonstrated administrative support experience, including filing, scanning, clerical work, and front-desk operations.
• Strong organizational, multitasking, and time-management skills.
• Strong verbal and written communication skills for interacting with customers, vendors, and internal staff.
• Ability to work independently and collaboratively in a fast-paced environment.
• Comfort using email, calendar management, and scheduling tools.
• Ability to manage competing deadlines while maintaining quality and accuracy.

Nice To Haves

• Associate degree in a related field.
• Prior experience in construction, manufacturing, or a related industry.
• Experience using Sage Accounting Software.
• Experience preparing project proposal packets, bid packages, or project documentation.
• Knowledge of construction project administration processes.
• Strong customer service skills and ability to handle inquiries professionally.
• Effective problem-solving abilities and sound judgment when handling issues or escalations.
• Experience with logistics coordination.
• Ability to support leadership, project managers, and field personnel with professionalism and discretion.

Responsibilities

• Answer and direct incoming phone calls professionally and courteously.
• Greet visitors, provide front-desk coverage, and assist with customer inquiries.
• Open, sort, and distribute incoming mail and deliveries.
• Maintain organized electronic and physical filing systems and manage office correspondence.
• Perform general administrative tasks, scanning, filing, and clerical work; assist with special projects and other duties assigned by leadership.
• Prepare and process customer invoices and billing documentation.
• Enter, track, and maintain accounts payable records; assist with vendor communications, invoice reconciliation, and follow-up.
• Support accounting functions using Sage software and maintain accurate financial records and documentation.
• Collect, review, and submit employee timesheets and payroll data on time and in accordance with internal procedures.
• Coordinate employee schedules and assist with workforce planning.
• Maintain employee records and related administrative documentation.
• Prepare project proposal packets, bid packages, and supporting documentation.
• Assist with project correspondence, reports, document management, and project file maintenance.
• Coordinate meetings, appointments, and project schedules for project managers and teams.
• Support project managers with administrative and operational needs throughout the project lifecycle.
• Use Microsoft 365 applications, including Outlook, Excel, Word, and Teams, for email, calendars, data entry, and document preparation.
• Perform accurate data entry for billing, accounts payable, payroll, and project information.
• Assist with logistics coordination and support office and project operations.
• Provide professional and supportive service to internal staff, leadership, project managers, and field personnel.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Critical illness, accident, and hospital coverage
• 401(k) retirement plan with pre-tax and Roth post-tax contribution options
• Life insurance, including voluntary life and AD&D coverage for employees and dependents
• Short- and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time off/leave, including PTO, vacation, or sick leave

What This Job Offers

• Job Type: Part-time
• Education Level: High school or GED