Construction Bookkeeper & Administrative Assistant

R.J. General Builders

1d•Remote

About The Position

R.J. General Builders, Inc. is seeking a detail-oriented Construction Bookkeeper & Administrative Assistant to support bookkeeping, project accounting, and day-to-day administrative operations. The role involves maintaining financial records, tracking project costs, preparing billing and payment records, and keeping project documentation organized. It is fully remote and open to candidates worldwide, with some overlap required with the California-based team’s Pacific Time business hours. The part-time independent contractor schedule is approximately 15 hours per week, with the possibility of additional hours as business needs grow. Compensation is $12–$18 USD per hour based on relevant experience.

Requirements

Experience in bookkeeping, office administration, or project accounting within the construction industry.
Hands-on experience with QuickBooks Online, including accounts payable, accounts receivable, reconciliations, and job costing.
Familiarity with construction invoices, project expenses, and financial documentation.
Experience using Google Drive, shared folders, and spreadsheets.
Strong attention to detail, organization, and written communication skills.
Ability to work independently and communicate reliably in a remote environment.
Availability to overlap with California business hours.

Nice To Haves

Experience working with a general contractor or a company managing multiple construction trades.
Familiarity with contracts, change orders, progress billing, or estimating support.

Responsibilities

Maintain financial records and perform account and bank reconciliations in QuickBooks Online.
Track project costs and assist with job costing to monitor expenses and project performance.
Prepare invoices, progress billings, and accounts receivable records.
Review vendor invoices, track accounts payable, and maintain accurate payment records.
Help monitor cash flow and prepare basic financial reports.
Organize project files, contracts, invoices, and related documentation in Google Shared Drive.
Maintain subcontractor records, insurance certificates, licenses, and other compliance documents.
Assist with scheduling, follow-ups, and routine administrative coordination.
Document recurring processes and help improve administrative workflows.
Provide occasional support with basic marketing tasks as needed.