Construction Bookkeeper & Office Coordinator
About The Position
R.J. General Builders, Inc. is seeking a dependable Construction Bookkeeper & Office Coordinator to manage project finances, records, and administrative workflows. The role combines construction bookkeeping with coordination of project information and office processes. The successful candidate will manage financial details in QuickBooks Online, organize documentation, and follow up on outstanding items independently. This is a fully remote, part-time independent contractor position open to candidates worldwide. The role starts at approximately 15 hours per week, with the possibility of additional hours, and requires availability to overlap with California business hours. Compensation is $12–$18 USD per hour, based on relevant experience.
Requirements
- Previous experience in construction bookkeeping, construction office coordination, or project accounting.
- Practical knowledge of QuickBooks Online, including reconciliations, job costing, accounts payable, and accounts receivable.
- Understanding of construction project expenses, invoicing, and financial records.
- Experience managing digital files and spreadsheets using Google Drive or similar tools.
- Strong organizational skills and ability to track multiple tasks and deadlines.
- Clear communication, attention to detail, and ability to work independently.
- Availability to work with some overlap with California business hours.
Nice To Haves
- Experience supporting a general contractor or a business with multiple construction trades.
- Familiarity with contracts, change orders, progress billing, or estimating-related documentation.
Responsibilities
- Maintain bookkeeping records in QuickBooks Online and reconcile accounts.
- Track project expenses and assist with job costing and cost reviews.
- Prepare customer invoices and progress billings and monitor outstanding receivables.
- Enter and organize vendor bills, monitor payables, and maintain payment records.
- Assist with cash flow tracking and routine financial reporting.
- Organize project documentation in Google Shared Drive, including contracts, invoices, and supporting records.
- Collect, organize, and track subcontractor compliance documents, including insurance certificates and licenses.
- Follow up on missing paperwork, pending invoices, and other outstanding administrative items.
- Support scheduling, calendar coordination, and routine project-related communications.
- Maintain written procedures and help make recurring office workflows more consistent.
- Assist with occasional basic marketing and administrative tasks when needed.
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Education Level
No Education Listed
