Office Manager/Bookkeeper

AlignHR•Charleston, WV

3d•Onsite

About The Position

Edgewood Country Club is seeking a dependable, detail-oriented, and highly organized Office Manager/Bookkeeper to work closely with the General Manager and support the Club’s daily office and financial operations. The position maintains accurate financial and administrative records; processes accounts payable and event billing; tracks payments and expenses; and organizes daily office workflow. It also supports inventory and labor tracking, coordinates with vendors and outside accounting professionals, follows up on outstanding tasks, and keeps the General Manager informed about deadlines and unresolved items. The ideal candidate takes initiative, maintains confidentiality, follows through consistently, and can manage multiple priorities in a busy hospitality environment. This is a full-time, in-office position in Charleston, West Virginia, generally scheduled for 40 hours per week. The salary range is $40,000–$50,000 annually, depending on experience. The role works directly with the General Manager and contributes to efficient Club operations and member service. Edgewood Country Club is an equal opportunity employer and considers qualified applicants without regard to characteristics protected by applicable law.

Requirements

At least three years of bookkeeping, accounts payable, accounting support, or office administration experience preferred.
Working knowledge of bookkeeping and accounts payable practices.
Ability to identify discrepancies and maintain accurate records.
Strong organization and attention to detail.
Dependable follow-through and ability to take initiative.
Professional written and verbal communication skills.
Ability to manage competing priorities and meet deadlines.
Sound judgment when handling confidential information.
Proficiency with Microsoft Office, particularly Excel.
Equivalent combinations of education, training, and relevant experience will be considered.

Nice To Haves

Associate degree in accounting, bookkeeping, business administration, finance, or a related field preferred.
Experience with invoice processing, vendor records, billing, inventory tracking, labor reporting, and financial documentation preferred.
Hospitality, country club, restaurant, event, or service-industry experience is a plus.
Clubessential experience preferred, but not required.

Responsibilities

Process accounts payable, including invoice entry and coding, vendor statements, due dates, and payment tracking.
Review invoices for accuracy, required documentation, and appropriate approval.
Identify and follow up on invoice, statement, payment, and account discrepancies.
Maintain event contracts, deposits, billing records, payment schedules, and outstanding balances.
Prepare event invoices and follow up with clients about deposits, documents, and payment deadlines.
Maintain accurate financial, vendor, event, inventory, and administrative records in Clubessential and other approved systems.
Provide requested financial information and documentation to the Club’s outside accounting professionals.
Communicate with utility companies and vendors about services, pricing, statements, and expenses.
Maintain vendor contacts, contracts, tax forms, insurance documents, and related records.
Enter and track inventory information and follow up on missing or inconsistent records.
Assist with employee scheduling information, timekeeping records, and labor monitoring.
Organize daily office workflow, track deadlines, and follow up on outstanding assignments.
Keep the General Manager informed about invoices, payments, event balances, expenses, labor information, vendor activity, deadlines, and unresolved concerns.
Maintain organized electronic and paper records and protect confidential financial, employee, member, vendor, and Club information.
Support established internal controls and ensure financial transactions have appropriate documentation and approval.
Complete assigned bookkeeping, financial, and administrative reports accurately and on time.
Perform other related duties as assigned by the General Manager.