Construction AR/AP
About The Position
Liberty Mission Critical Services, LLC, an electrical contracting company specializing in mission-critical infrastructure and data center projects, is seeking an experienced, detail-oriented Construction AR/AP Specialist to support its growing operations. The role manages accounts receivable, accounts payable, and construction-related financial processes while supporting multiple active projects. The specialist processes invoices and payments, prepares customer invoices and monthly progress billings, handles AIA billing documentation, tracks project costs and contract balances, monitors receivables, and maintains accurate financial records and reports. The role also coordinates with project managers, vendors, customers, and management to support timely billing, payment, reconciliation, and organization of project financial documentation.
Requirements
- Previous experience in Accounts Receivable and Accounts Payable.
- Knowledge of AIA billing, progress billing, retainage, and job costing.
- Experience with Procore and Oracle.
- Proficiency in Microsoft Excel and accounting software.
- Strong understanding of construction invoicing and subcontractor payments.
- Excellent organizational skills and attention to detail.
- Ability to manage multiple projects and meet deadlines.
- Ability to independently manage AR/AP responsibilities while supporting multiple active projects.
Nice To Haves
- Construction or electrical contracting industry experience is strongly preferred.
- Experience with AIA billing applications for payment and continuation sheets.
- Experience with Procore construction project financials, commitments, invoicing, and documentation.
- Experience with Oracle financial management, accounts payable, accounts receivable, and reporting.
- Experience with QuickBooks.
Responsibilities
- Process and review vendor, subcontractor, and supplier invoices.
- Verify invoices against purchase orders, contracts, and project documentation.
- Manage vendor payments and monitor outstanding payables.
- Reconcile vendor statements and resolve discrepancies.
- Collect and maintain W-9s, Certificates of Insurance (COIs), and vendor documentation.
- Track subcontractor invoices, payment applications, and lien waivers.
- Prepare and submit customer invoices and monthly progress billings.
- Manage AIA billing applications and supporting documentation.
- Track retainage, change orders, and contract balances.
- Monitor outstanding receivables and follow up on collections.
- Maintain accurate AR aging reports.
- Coordinate with project managers to ensure timely and accurate customer billing.
- Track project costs, expenses, and financial transactions.
- Maintain accurate financial records by project and customer.
- Review subcontractor payment applications and supporting documents.
- Assist with monthly financial reconciliations and reporting.
- Coordinate with project managers, vendors, customers, and management.
- Ensure all financial documentation is properly organized and maintained.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
