AP/AR Associate

Victor Sierra Aviation•Baldwin City, KS

3d•Onsite

About The Position

Victor Sierra Aviation is seeking an AP/AR Associate to support and optimize high-volume accounts payable and accounts receivable operations across McFarlane Aviation and affiliated companies. The role manages ERP-integrated accounts payable automation workflows and resolves complex three-way-match exceptions related to raw material and resale inventory purchases. It also handles customer invoicing, cash application, and collections to support an effective order-to-cash cycle. The associate helps resolve transactional discrepancies and contributes to process improvement and system optimization initiatives. This position works across accounting, technology, and operations, coordinating with vendors, customers, purchasing, sales, and accounting teams. It supports vendor payments and compliance, customer account management, reconciliations, audit preparation, and month-end close activities. The position reports to the Controller and is located in Baldwin City, Kansas. Victor Sierra Aviation is part of TransDigm Group and is the parent of McFarlane Aviation, McFarlane Alaska, Tempest Aero Group, AV8, and Aviation Products Systems. The company has 450 employees across Kansas, North Carolina, Alaska, Washington, and Texas. It describes its work culture as collaborative and hands-on, grounded in craftsmanship, integrity, and teamwork, and offers competitive pay, comprehensive benefits, and growth opportunities.

Requirements

Strong analytical and troubleshooting skills, including the ability to investigate and resolve complex transactional issues.
Experience working in a high-volume accounts payable environment.
Hands-on experience with ERP systems and AP automation software, including invoice capture, workflow routing, and exception management.
Advanced understanding of three-way matching and procure-to-pay workflows.
Ability to interpret purchasing, receiving, and invoicing data to resolve transactional discrepancies.
Strong organizational skills and ability to manage large transaction volumes and competing priorities.
Proficiency with Excel and financial systems navigation.
Experience with accounts receivable processes, including invoicing, cash application, and collections.
Comfort communicating directly with customers about payments, billing, and accounts.
Effective communication and collaboration skills for working with vendors, customers, purchasing, sales, and accounting staff.
Attention to detail and a strong commitment to accuracy and financial data integrity.

Nice To Haves

3–6 years of experience in accounts payable, accounting operations, or procure-to-pay processing.
Experience in manufacturing, distribution, or inventory-based environments.
Familiarity with raw material purchasing, resale inventory transactions, and inventory-related AP processes.
Experience with AP automation tools integrated with ERP systems.
Experience with credit management or B2B collections.
Associate degree in Accounting, Finance, Business, or a related field.

Responsibilities

Manage high-volume accounts payable processing using ERP-integrated AP automation platforms, including invoice capture, three-way matching, coding, approval routing, and documentation.
Analyze purchase orders, receiving transactions, and vendor invoices to identify and resolve three-way-match discrepancies, including pricing variances, quantity mismatches, freight differences, receiving discrepancies, and billing issues.
Monitor invoice queues, approval workflows, aged receiving reports, unmatched invoices, and system exceptions; coordinate resolution with Purchasing, Receiving, and vendors.
Process transactions related to raw materials, manufacturing inputs, and resale inventory purchases.
Maintain vendor master data, including W-9 records, 1099 classifications, and banking information.
Prepare and remit weekly vendor payments while considering cash flow implications.
Assist with annual 1099 reporting, including vendor verification, system configuration, and IRS filing.
Generate and issue customer invoices in accordance with contract terms and pricing agreements.
Apply customer payments, including checks, ACH, and credit card payments, to the correct invoices and accounts in the ERP system.
Monitor AR aging and follow up on past-due accounts.
Research and resolve billing discrepancies, short-pays, and customer disputes with Sales and Customer Service.
Process credit memos, refunds, and account adjustments.
Support credit limit reviews and payment-term decisions for new and existing customers.
Conduct collections outreach by phone, email, and statements while maintaining professional customer relationships.
Reconcile the AR sub-ledger to the general ledger and assist with AR month-end close activities.
Collaborate with accounting and operational teams to strengthen internal controls and improve procure-to-pay and order-to-cash workflows.
Participate in ERP and AP/AR automation system enhancements, testing, and process improvements.
Support audit preparation, documentation updates, and month-end close activities across AP and AR.
Analyze transactional data to identify opportunities for automation, workflow efficiency, and exception reduction.