AR/AP Accounting Associate

Reichle Klein Group • Toledo, OH

3d

About The Position

Reichle Klein Group is seeking a detail-oriented Accounting Associate to support accounts receivable and accounts payable activities for its Property Management and Facilities Maintenance operations. The role includes accurately recording payments, processing invoices and weekly payables, following up on outstanding receivables, maintaining organized records, and serving as a primary contact for tenant-related accounting questions. The ideal candidate is organized, dependable, highly accurate, and able to manage multiple priorities in a deadline-driven environment.

Success in the position means keeping commercial accounts receivable below the established delinquency threshold before escalation to Property Managers, consistently submitting routine payables by the weekly deadline, maintaining accurate, complete, and timely accounting records, and building collaborative working relationships with the Property Management team.

The position works primarily in an indoor office environment with controlled temperatures. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

• Experience with accounts payable and accounts receivable data entry.
• Experience with accounting software.
• Working knowledge of Microsoft Office, including Excel, Word, and Outlook.
• Strong attention to detail and a high level of accuracy.
• Ability to work independently and take initiative with minimal supervision.
• Strong organizational, communication, and interpersonal skills.
• Ability to prioritize competing deadlines and manage multiple tasks effectively.

Nice To Haves

• Associate degree in finance, accounting, or a related field.
• At least three years of accounting experience.
• AppFolio experience.

Responsibilities

• Record receivables, including ACH payments, checks, money orders, and cashier’s checks, to the appropriate accounts.
• Monitor and follow up on delinquent accounts using email, phone, mail, and applicable software platforms.
• Verify required approvals and submit weekly commercial and residential payables by check, ACH/EFT, or e-check.
• Prepare payable checks for mailing and ensure routine payables are submitted on schedule.
• Maintain accurate physical and electronic accounts payable and accounts receivable records.
• Copy, scan, and file receivable deposits according to document-retention guidelines.
• Monitor individual and shared accounts payable and accounts receivable email inboxes.
• Distribute invoices received electronically or by mail.
• Invoice tenants for property expenses assigned to them under lease agreements.
• Serve as the primary point of contact for tenant accounts receivable questions.
• Initiate past-due collection efforts before escalating matters to the internal management team.
• Prepare bill detail, delinquency, posting, weekly scorecard, and other accounting reports as requested.
• Update activities and records on AppFolio property pages.
• Review vendor statements to confirm all invoices have been received and follow up as needed.
• Review upcoming tenant charges and proactively notify the Property Manager of changes.
• Perform other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree