Construction Administrator

Onni Group • Chicago, IL

2d

About The Position

The Construction Administrator manages subcontractor’s insurances, waivers, liens and collaborates with the Accounting Dept., Project team, Risk Management, and Legal teams to identify potential risks on incompliance vendor. In addition, the Administrator is responsible for ensuring that contract requirements are met prior to releasing vendor payment and facilitates submissions of required documents and inquiries from subcontractors, including sub-tiers.

Requirements

• 2+ years construction administration experience
• Experience in construction industry and with compliance, strongly preferred
• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
• Excellent verbal, written and keyboard skills
• Attention to detail and excellent at multitasking in a fast-paced environment
• Detailed at prioritizing and managing multiple projects simultaneously, and follow through on issues in a timely manner along with managing deadlines
• Must be able take initiative and a strong problem solver
• Upbeat, positive, outgoing, personable and able to relate well with diverse populations and age groups
• Diligent on follow up and project timetables

Responsibilities

• Manages procurement, reviews, and validates sub-contractor’s Insurances (Professional Liability/ Errors or Omissions, General Liability, Automobile Liability, Excess Umbrella Liability, and Worker’s Compensation)
• Manages the maintenance of insurance certificates in GC Pay and internal database
• Coordinates identified non-compliant insurance and waiver requirements from sub-contractors including the sub-tiers with Risk Management
• Manages procurement, reviews, and validation of sub-contractor and sub-tier Waivers(Conditional/Unconditional Progress and Conditional/Unconditional Final Release)
• Manages the maintenance of Waivers in GC Pay and internal database
• Manages outstanding Mechanic Liens from sub-contractor including the sub-tiers
• Facilitates resolution of the release of Mechanic liens with the Legal Department
• Manages filed Preliminary Notices from sub-contractor including the sub-tiers
• Manages the maintenance of Preliminary Notice from GC Pay and internal database
• Prioritizes and manages multiple projects simultaneously, and follow through on issue.
• Coordinates and entry of waivers (Conditional and Unconditional), vendor, sub-tiers, suppliers Preliminary Notices and Insurance Certificates and follow up
• Prepares Conditional and Unconditional waivers for lenders monthly to draw requests and follow up if any missing
• Verifies if insurance is current and waivers from vendors, sub-tiers, suppliers on file and follow up if any missing
• Prepares waivers for checks to be issued
• Responsible for entering of checks info in the outstanding check log for approval and follow up if cleared
• Manages internal communication via telephone, email inquiries and respond as appropriate
• Facilitates construction contracts with Project Coordinator and Project Managers with various trades
• Organizes and supports the Project Managers and the Project Coordinators with meetings scheduling, letters and documents preparation, contract signatures, invoicing, minutes, etc.
• Preparing various construction documents, sending out letters and general communication to trades and Site Superintendents
• Performs other duties as required

Benefits

• Competitive pay
• Comprehensive Benefit Package
• Health Saving Account
• Flexible Saving Account
• Employee Assistance Program
• Annual Education Allowance
• Generous Referral Program
• Fun and collaborative company culture with lots of team-building events
• Friends and Family rates for Level Hotels & Furnished Suites, The Opus Hotel and The Emily Hotel

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed