Compliance & Licensing Coordinator

Concordia Group • Carol Stream, IL

2d • $26 - $30 • Onsite

About The Position

Concordia Wireless, a rapidly growing full-service engineering and telecom infrastructure construction firm, is seeking a highly organized and detail-oriented Compliance & Licensing Coordinator. This role will assist with compliance activities, safety certifications, contract review/revision, state licensing, SOPs, and trade shows. The ideal candidate is proactive, comfortable researching state-specific requirements, able to manage multiple deadlines simultaneously, and capable of following an issue from initial request through final resolution. This is an in-office role located in Carol Stream, IL.

Requirements

• Expert level of skill utilizing ChatGPT or other AI platforms to effectively frame problems, assess content, and package findings.
• Experience utilizing Avetta contractor and safety compliance software.
• Experience with contract review and redlining.
• Have written SOP documentation; construction industry experience preferred.
• Knowledge of the General Contractor application process in varying municipalities.
• Strong research and problem-solving skills.
• Excellent organizational and follow-up skills.
• Strong attention to detail and ability to work with regulatory documents.
• Ability to manage multiple applications, deadlines, and open issues simultaneously.
• Strong written and verbal communication skills.
• Strong with Microsoft Excel, Outlook, Word, Teams.

Responsibilities

• Manage applications and renewals for General Contractor and Electrical Contractor licenses in municipalities.
• Research state licensing requirements, renewal requirements, continuing education requirements, fees, and deadlines.
• Coordinate signatures, affidavits, certificates, corporate documents, and supporting documentation.
• Maintain a master licensing tracker showing status, expiration dates, renewal dates, responsible individuals, fees, and outstanding items.
• Create standard operating procedures to support corporate compliance and licensing initiatives.
• Review and redline MSA (Master Services Agreements) and NDA (Non Disclosure Agreements) contractual documents when required.
• Manage the company's contractor compliance requirements from initial submission through approval and ongoing maintenance.
• Review requirements and translate them into clear internal checklists and action items.
• Gather required documentation from internal departments, management, insurance providers, bonding companies, safety personnel, IT/cybersecurity personnel, and other stakeholders.
• Prepare and submit documentation through the vendor portal.
• Complete or coordinate required forms such as W-9s, insurance documentation, certificates of insurance (COIs), bonds, and other customer-required forms.
• Obtain and maintain evidence of required general liability, workers' compensation, automobile, umbrella, and other insurance coverage, as applicable.
• Coordinate bonds when required and track their status through completion.
• Collect and maintain documentation demonstrating compliance with field safety requirements, including safety programs, training records, certifications, policies, and other evidence requested by the customer.
• Coordinate with company personnel to obtain documentation demonstrating compliance with cybersecurity and information-security requirements, particularly relating to customer documents and information.
• Review documents for completeness, consistency, signatures, dates, coverage limits, and other required information before submission.
• Identify missing or incomplete requirements and follow up with the appropriate internal or external party.
• Maintain a centralized compliance tracker showing each requirement, responsible party, submission date, expiration date, and current status.
• Develop and maintain standardized checklists, templates, and procedures to make the compliance process repeatable and efficient.
• Secure and organize safety certifications for 100+ construction personnel including assigning required classes for renewals.

Benefits

• 401K – with company match up to 6%
• Healthcare: Medical, Dental, Vision with BCBS as the carrier
• Company paid life insurance
• Short- and long-term disability benefits
• 2 weeks of PTO and 1 week of sick pay in year 1 of employment plus a personal floating holiday
• Minimum of 10 paid holidays
• Endless opportunities for growth!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed