Compliance & Leasing Specialist Region 1

Abode•San Jose, CA

11d•Hybrid

About The Position

Abode Property Management is seeking a Compliance & Leasing Specialist for its Region 1 programs. The role ensures that projects comply with applicable local, state, and federal requirements established by the agency and its affiliates, HUD, tax-credit programs, investors, partnership agreements, and other regulatory bodies. It performs general compliance work, including internal file audits, funder reporting, enforcement of compliance policies and procedures, and support for property staff. The specialist also leads lease-up activities for new property openings and property takeovers. The position includes frequent travel to properties within the assigned area. During an active lease-up, the role averages three days per week at a physical office or property; at other times, the schedule is one to three days per week in person, depending on property audit needs. The work arrangement is hybrid.

Requirements

High school diploma or equivalent (GED).
Three years of experience working with tax credit and/or affordable housing, as well as leasing and marketing.
Current and valid Tax Credit Certification (TCS) or higher, or ability to obtain certification within three months of hire.
Reliable transportation or access to a vehicle to work in an office, attend in-person meetings, and travel to offsite events and properties.
Excellent verbal and written communication, organizational, and time-management skills.
Strong analytical and problem-solving skills and meticulous attention to detail.
Ability to work independently and collaboratively with teams.
Experience with tax-credit and other local affordable-housing program rules and regulations.
Ability to cover the geographic range of the position and travel frequently to properties in the assigned area.
Proficiency with Microsoft Office, systems, property management software such as YARDI or similar, and related platforms.
Ability to learn and use required mobile devices and business applications.
Strong communication skills, emotional intelligence, and cultural humility, with a record of building and maintaining effective relationships with varied internal and external contacts.

Responsibilities

Complete electronic and hard-copy internal file audits to verify compliance with regulatory and partnership agreements, resident selection criteria, marketing plans, and program requirements.
Issue Property Memos documenting internal file audit results.
Identify, follow up on, and resolve potential compliance issues with site teams; maintain communication and tracking logs for file deficiencies and request resident files as needed for audits.
Monitor changes to funder and governmental agency requirements and reporting rules.
Provide information to Property Management and Asset Management teams to support timely compliance reporting to agencies, investors, and partners.
Prepare regular property compliance reports for senior leadership using key performance indicators.
Coordinate with other Compliance Specialists to review and approve applicant files and set up files for compliant initial move-ins.
Review regulatory documents and contracts to develop the Compliance Matrix.
Prepare draft regulatory and lease-up documents, including Resident Selection Criteria, Affirmative Fair Housing Marketing Plans, Marketing Plans, Lease-up Timelines, and Lease-up Trackers.
Monitor and regularly update the lease-up tracker and ensure its accuracy.
Attend and participate in internal and external lease-up meetings on leasing and compliance topics.
Serve as a liaison with external partners during lease-up planning and through lease-up completion.
Orient site staff to lease and compliance requirements during and after lease-up, and coordinate transfer of lease-up information and post-lease-up requirements.
Coordinate property setup in property management software with other team members.
Manage marketing efforts, including waitlist setup and launch and partnerships with referring agencies.
Prepare draft Vacancy Workflows covering referral, application, and denial processes.
Process applicants according to the Vacancy Workflow and collaborate with on-site Property Management teams to fully occupy buildings in compliance with applicable programs.
Review applicant files for accuracy and compliance with rental amounts, income limits, utility allowances, project requirements, partnership agreements, and other program requirements for initial move-in.
Submit applicant or resident files to tax-credit syndicators or other required entities.
Perform other duties as assigned.