Compliance & Leasing Specialist Region 1

Abode•San Jose, CA

13h•$36 - $42•Hybrid

About The Position

Abode Property Management is seeking a Compliance & Leasing Specialist for its Region 1 programs. The role ensures projects comply with applicable local, state, and federal requirements, including requirements from HUD, tax credit programs, investors, partnership agreements, and other regulatory bodies. General compliance duties include internal file audits, funder reporting, enforcing compliance policies and procedures, and supporting property staff. The position also leads lease-up activities for new property openings and property takeovers. This includes developing compliance and leasing documents, coordinating applicant processing and file reviews, managing marketing and referral relationships, and working with property staff and external partners to support compliant occupancy. The role involves frequent travel to properties within the assigned area. During active lease-up, the position averages three days per week in a physical office or property; otherwise, it is typically one to three days per week, depending on audit needs. The work arrangement is hybrid.

Requirements

High school diploma or equivalent (GED).
Three years of experience working with tax credit and/or affordable housing, as well as leasing and marketing.
Current and valid Tax Credit Certification (TCS) or higher, or ability to successfully obtain certification within three months of hire.
Reliable transportation or access to a vehicle to work in an office, attend in-person meetings, and attend offsite events.
Excellent verbal and written communication, organizational, and time-management skills.
Strong analytical and problem-solving skills and meticulous attention to detail.
Ability to work independently and collaboratively with teams.
Experience working with tax credit and other local affordable housing program rules and regulations.
Ability to meet the geographic range of the position and travel frequently to properties in assigned areas.
Proficiency in Microsoft Office, systems, property management software such as YARDI or similar, and platforms.
Ability to learn and use required mobile devices and business-related applications.
Strong communication skills, emotional intelligence, and cultural humility, with a proven record of building and maintaining effective relationships with a wide range of internal and external contacts.

Responsibilities

Complete electronic and hard-copy internal file audits and verify compliance with regulatory and partnership agreements, resident selection criteria, marketing plans, and program requirements.
Issue Property Memos with internal audit results; identify and follow up on potential compliance issues with site teams; maintain communication and tracking logs to resolve file deficiencies and request resident files when needed.
Monitor changes to funder and governmental agency regulatory and reporting requirements affecting the housing portfolio.
Provide information to Property Management and Asset Management teams to support timely completion of compliance reports to agencies, investors, and partners.
Prepare regular property compliance reports for senior leadership based on key performance indicators.
Coordinate with other Compliance Specialists to review and approve applicant files and file setup for initial move-ins under applicable affordable housing programs.
Review regulatory documents and contracts to develop a Compliance Matrix.
Prepare draft regulatory documents, including Resident Selection Criteria, Affirmative Fair Housing Marketing Plan, Marketing Plan, Lease-up Timeline, and Lease-up Tracker.
Monitor and update the lease-up tracker and ensure its accuracy.
Attend and actively participate in internal and external lease-up meetings on leasing and compliance topics.
Serve as a liaison with external partners during lease-up planning through lease-up completion.
Orient property site staff to lease-up and compliance requirements during and after lease-up, and transfer relevant information and knowledge.
Coordinate property setup in property management software with other team members.
Manage marketing efforts, including waitlist setup and launch and partnerships with referring agencies.
Prepare draft Vacancy Workflows covering referral, application, and denial processes.
Process applicants according to the Vacancy Workflow for assigned lease-ups and collaborate with on-site Property Management teams to achieve compliant occupancy.
Review applicant files for accuracy and compliance with rental amounts, income limits, utility allowances, project requirements, partnership agreements, and other program requirements for initial move-in.
Submit applicant and resident files to tax credit syndicators or other required entities.
Perform other duties as assigned.

Benefits

19 days of PTO per year, increasing with tenure.
12 paid holidays per year.
Medical, dental, and vision coverage options for employees, with 100% coverage stated.
Agency dependent health care contribution.
Employee Assistance Program (EAP).
Flexible Spending Account (FSA).
403(b) retirement plan with employer match and contribution programs.
Commuter assistance.
Life insurance.
Legal services.
Mission-driven culture focused on helping end homelessness.