Company Licensing Specialist

State of Utah • Taylorsville, UT

10d • Hybrid

About The Position

The Company Licensing Specialist supports the Utah Insurance Department’s licensing operations by organizing and processing company documentation, reviewing records for accuracy and consistency, preparing standardized licensing materials, and assisting company contacts and the public. The role also includes maintaining recordkeeping systems, generating reports, responding to information needs, and providing functional supervision or training to staff as needed.

This is a full-time hybrid position based at the Taylorsville State Office Building in Taylorsville, Utah. A background check is required; a drug test is not required. The position is eligible for a full benefits package and pays $15.87–$29.79 per hour. The application deadline is November 17, 2026, though the posting may close earlier if a sufficient applicant pool is received.

Requirements

• Knowledge of administrative and clerical procedures and systems, including word processing, managing files and records, stenography and transcription, designing forms, office procedures, and terminology.
• Knowledge of English-language structure and content, including word meanings and spelling, composition, and grammar.
• Ability to listen to and understand spoken information and ideas.
• Ability to read and understand written information and ideas.
• Ability to communicate information and ideas clearly in speaking and writing.
• Ability to give full attention to others, understand their points, ask appropriate questions, and avoid interrupting at inappropriate times.
• Ability to talk with others to convey information effectively.
• Ability to understand written sentences and paragraphs in work-related documents.
• Knowledge of software applications, including Microsoft Office or Google Suite.
• Knowledge of customer-service principles and processes, including assessing customer needs, meeting service quality standards, and evaluating customer satisfaction.
• Ability to identify and understand another person’s speech and to speak clearly.
• Ability to communicate effectively in writing for the needs of the audience.
• Ability to arrange things or actions according to a specific order or set of rules.

Nice To Haves

• Understanding of the insurance industry, insurance companies, or Utah Code.
• Experience working with auditing software to track previous company actions and Department actions.
• Experience with invoicing, data entry, accounting, audits, or maintaining notes.

Responsibilities

• Download, sort, and upload documentation from the Uniform Certificate of Authority Application database into department databases.
• Review basic changes in company details and prepare high-level summaries of changes.
• Prepare standardized licenses and internal approval documents for review.
• Assist with phone calls from company contacts.
• Prepare and process documents; review them for accuracy and completeness; reconcile discrepancies; make adjustments; update information; and evaluate information against policy and for consistency.
• Draft correspondence, reports, and other written materials, and prepare reports or other materials from source documents or transcription.
• Retrieve database information to generate requested reports.
• Assist the public and others in locating, viewing, or assembling filmed, scanned, archived, or other documents and information.
• Provide information and determine effective ways to meet the needs of management, staff, clients, or customers.
• Verify data entry against source documents using an automated verification system, dual entry, or another verification technique.
• Maintain or create files and recordkeeping systems; sort, label, file, and retrieve documents and other materials.
• Lead or functionally supervise staff by delegating assignments, monitoring and reviewing work quality, scheduling staff, providing technical assistance or training, and providing input on performance appraisals, hiring, or discipline.
• Review cases, applications, files, and records to determine the action to take.

Benefits

• Full benefits package eligibility.
• Job stability within a well-established organization.
• Career growth and opportunities for leadership.
• Meaningful work supporting community services and organizational goals.
• Supportive work environment emphasizing cooperation, strong work ethics, and mutual support.
• Work/life balance is emphasized as part of the organization’s culture.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed