Community Association Manager

Affinity Management Services • West Palm Beach, FL

9d

About The Position

Affinity Management Services is an association management company serving Miami-Dade, Broward, and Palm Beach County. The Community Association Manager fosters thriving, well-managed communities by building relationships with association boards and homeowners, addressing unit owners’ needs, managing vendors, and overseeing association finances. The role includes community inspections, asset and records protection, meeting and records administration, financial reporting and budgeting, project oversight, staffing coordination, and responding to emergencies. The position is scheduled Monday through Friday, 9 a.m. to 5 p.m., with nighttime meetings and emergency calls required. Salary is based on experience; the posting lists a salary description of $85,000.

Requirements

• Active CAM License.
• At least 2 years of management experience.
• Experience with high-rise condominiums and HOA management.
• General computer skills.

Nice To Haves

• Bilingual in English and Spanish (preferred).

Responsibilities

• Develop and maintain professional relationships with the Board of Directors and homeowners; promptly address service requests and investigate serious complaints.
• Develop relationships with association vendors, ensure their cooperation, and supervise the quality of their services.
• Plan, direct, and oversee systems for protecting community assets and records.
• Inspect the community and facilities to identify maintenance and security needs.
• Communicate and enforce safety rules.
• Investigate accidents and property-damage claims, including damage to or destruction of common elements, and prepare written reports.
• Prepare meeting agendas, supervise file and record management, and attend Board of Directors, annual, and special meetings.
• Assist with monthly financial reports, ensuring accuracy and analyzing variance trends.
• Manage association finances, understand financial statements, and guide the board in making sound decisions.
• Prepare the annual association budget, analyze expenses, and recommend adequate funding.
• Prepare RFPs and analyze bids to ensure accurate comparisons and presentation of project specifications.
• Provide the Board of Directors with recommendations to improve community appearance and values and promote harmony among residents.
• Respond to and act on association emergencies in a timely manner.
• Manage major improvement projects, including preparing RFPs for projects exceeding $10,000, coordinating meetings, and overseeing vendor interactions.
• Schedule and review staff assignments to ensure adequate coverage within the assigned budget.
• Review and approve payroll for direct employees and vendor invoices before payment.

Benefits

• Fully paid medical insurance.
• Voluntary dental, vision, life insurance, and short-term disability coverage.
• 401(k) plan after 90 days of employment.
• Paid time off.
• Competitive pay.
• Respectful, caring, and positive working environment.
• Opportunities for growth and promotion.
• Specialized training, industry-related organization memberships, and mentoring support.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed