Clinical Staffing Scheduler

Elderwood•Burlington, VT

4d•Onsite

About The Position

The Clinical Staffing Scheduler develops, maintains, and coordinates nursing department staffing schedules to support appropriate coverage and efficient daily operations. The role works closely with nursing leadership to monitor staffing needs, coordinate employee schedules and time-off requests, maintain accurate daily staffing records, and assist with payroll-related processes. The Scheduler is also a key contact for agency staffing partners and helps ensure staffing decisions align with facility policies, budgetary guidelines, and resident care needs. The position is based at Elderwood at Burlington in Burlington, Vermont, and is full-time, Monday through Friday, during day hours. The role requires regular interaction with residents, coworkers, visitors, and supervisors, and requires the ability to read, write, speak, and understand English at an intermediate or more advanced level. The employee must maintain resident and employee confidentiality and uphold applicable company policies, compliance standards, and HIPAA requirements.

Requirements

High school diploma or GED equivalent.
At least one year of related experience in a fast-paced environment; staffing, scheduling, or operations experience is preferred.
Proficiency in Microsoft Excel.
Strong organizational, communication, and time-management skills.
Ability to read, write, speak, and understand English at an intermediate or more advanced level.
Ability to maintain resident and employee confidentiality.

Nice To Haves

Previous experience as a Certified Nursing Assistant (CNA) or Medication Technician (Med Tech) is strongly preferred.
Previous experience with Kronos is strongly preferred.
Experience in staffing, scheduling, or operations is preferred.

Responsibilities

Develop, maintain, and regularly update the master nursing department staffing schedule.
Prepare daily staffing sheets and adjust them for call-outs, census changes, staffing needs, and operational priorities.
Work with the Director of Nursing and Assistant Director of Nursing to ensure appropriate coverage and accurate scheduling information.
Monitor staffing levels and follow facility policies, staffing requirements, and budgetary guidelines.
Coordinate employee vacation requests and time-off schedules in accordance with established procedures and nursing leadership direction.
Maintain and provide weekly reports identifying vacant nursing positions for the Director of Nursing.
Coordinate new employee orientation schedules and ensure new hires are reflected on daily staffing sheets.
Review daily payroll exception logs and assist with payroll preparation for nursing and nursing administration departments.
Communicate with agency staffing contacts to coordinate coverage and maintain working relationships.
Create, update, and maintain scheduling forms, records, and other documentation.
Ensure at least one additional team member is trained to provide scheduling coverage during absences or vacancies.
Maintain the confidentiality and dignity of residents and employees.
Support departmental operations and contribute to a positive, collaborative work environment.
Uphold Elderwood's Mission, Vision, and Values, company policies, compliance standards, and HIPAA requirements.
Perform other duties as assigned by the supervisor or management team.