Clinical Sample & Data Coordinator
About The Position
The Clinical Research Core at the Buck Institute seeks an organized, detail-oriented, and dependable Clinical Sample & Data Coordinator to support the day-to-day operations of clinical studies. The coordinator will handle participant visit scheduling, lab-result routing, study-data quality checks, consent-document organization, sample preparation, and supply readiness. This is an entry-level position; prior clinical research experience is not required. The successful candidate will work alongside the study Investigator, Dr. Brianna Stubbs, PhD, study nurses, study medical officers, and other clinical research staff. The position offers exposure to clinical studies from start to finish and is intended as a potential starting point for a career in clinical research. This is a part-time, fully onsite position in Novato, California, for up to 20 hours per week, Monday through Friday during daytime hours. Pay is $22.00–$25.00 per hour, commensurate with experience. The position provides paid sick leave in accordance with California law and eligibility for a 401(k) with a 5% employer match after one year of service. It is not eligible for medical benefits. The Buck Institute is an independent, nonprofit institution in Marin County, California, focused on increasing human healthspan and addressing age-related diseases. Applicants must be authorized to work for any U.S. employer; visa sponsorship is not available. The Buck is an equal opportunity employer and welcomes, values, and supports diversity of identity, experience, and background.
Requirements
- High school diploma or equivalent.
- Interest in clinical research and the science of healthy aging.
- Detail-oriented and meticulous, especially with names, dates, participant IDs, and numbers.
- Strong follow-through, comfort pursuing replies until issues are resolved, and demonstrated initiative.
- Professional demeanor and clear, warm written and verbal communication with participants, medical officers, and coworkers.
- Good judgment and discretion when handling confidential health information.
- Well-organized and able to manage multiple tasks and deadlines.
- Ability to work independently and as part of a team.
- Proficiency with email, calendar scheduling, Microsoft Excel, and Google Drive, and ability to learn platforms such as REDCap.
- Authorization to work for any employer in the United States; the employer is unable to sponsor or take over sponsorship of an employment visa.
Nice To Haves
- BA/BS in biology, health sciences, or a related field, or equivalent experience.
- Previous experience in an administrative, health care, laboratory, or research setting.
- Experience with REDCap, other data-capture systems, or databases.
- Familiarity with HIPAA and human-subjects research training (CITI), or willingness to complete the training.
- Experience labeling or handling laboratory samples.
Responsibilities
- Rebook and confirm participant study visits by coordinating with participants, study nurses, and the clinical team; maintain visit schedules and send reminders.
- Send Labcorp results to study medical officers for review, track results, follow up on outstanding reviews, and escalate issues as needed.
- Prepare and send redacted lab reports and study data to participants, verifying accuracy, redaction, and recipient.
- Conduct regular quality-control checks of study data in REDCap; identify missing, inconsistent, or out-of-range entries, resolve queries with the study team, and document corrections.
- File and organize signed consent forms and other participant documents in paper and electronic formats; check versions, signatures, and dates, and flag issues.
- Prepare and label sample collection tubes and kits according to study protocols and standard operating procedures; verify participant IDs and visits and maintain sample and supply logs.
- Monitor inventory, place orders, receive and store deliveries, and ensure supplies are ready for upcoming visits.
- Communicate with the study team about scheduling, data, and supply issues, and raise problems early.
- Maintain confidentiality of participant records, including written and verbal communications.
Benefits
- Paid sick leave in accordance with California law.
- Eligible for a 401(k) with a 5% employer match after one year of service.
- Not eligible for medical benefits.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
